Human Resources Administrator
Purpose of Role
To provide end-to-end administrative support to the various human resources functions, to ensure the smooth operation of human resources processes within Tharisa Minerals
Role Context
Human Resources Support
Provide support to the Human Resources (HR) Officer, by addressing all employee queries related to pay, so as to advise on salary discrepancies and ensure that all pay related problems are resolved
Collaborate with payroll for accurate processing of salary and wages, to ensure an error-free and timely disbursement of employee payroll
Handle employee queries, concerns, and conflict resolution, to improve employee satisfaction, positive workplace culture, and the resolution of issues in a timely manner
Draft and retain all employment offers and contracts, as requested by management, by filing a signed copy of all employment documentation, to ensure it is available as and when needed
Support with and advise employees on all salary/wage, ERP5, Unemployment Insurance Fund (UIF) claims and medical certificates, to ensure that all the needed documentation is completed and submitted, avoiding unnecessary delays
Follow-up on employee absence by making phone calls or conducting home visits, to determine the cause of absence, informing the relevant line manager accordingly
Provide administrative support to all employees who have been absconded or employment with Tharisa Minerals (TM) terminated, to ensure all the required documentations are completed and outstanding claims fulfilled and paid
Book exit medical bookings, as per the standard operating procedures, to estimate the health of the employee when terminating employment with TM
Provide administrative support during the end-to-end recruitment processes, by monitoring the smooth onboarding experience for new hires, to ensure timely and successful recruitments
List all available positions, by liaising with the hiring managers and recruitment team, to encourage the application of all eligible individuals for the available positions
Administer performance appraisal processes, by monitoring the completion of fair and objective evaluations, to identify areas for improvement and talent development
Coordinate and advise on training programs and development initiatives, in collaboration with the Learning and Development (L&D) teams, to improve employee skills, increase productivity, and provide career development opportunities
Data and Document Management
Maintain accurate and up-to-date employee records, by documenting all employment movements (i.e., current position, promotions, etc.), to maintain compliance with legal requirements, and ensure efficient access to employee information and data accuracy
Provide clerical and typing support to internal stakeholders, during meetings or when requested, to ensure efficient documenting and distribution of all relevant data
Generate HR reports and analyse trends regarding employee-related developments, to inform decision-making and the identification of areas for improvement
Prepare and distribute reports and/or documentation as per the directive received from the relevant stakeholders, to ensure its timeous availability and distribution as required
Manage the filing, photocopying, laminating, and binding of documents as required by line management within the function to support business objectives
Office Administration
Book boardrooms and venues as requested by internal stakeholders to ensure its available during the desired timeslot
Arrange refreshments for internal and/or external stakeholders, as per the directive received from management, to ensure its availability within the desired time and location
Identify new ways of working by identifying process inefficiencies within the immediate roles span of control ensuring processes operate as efficiently as possible
Coordinate the transport of staff and goods within the allocated function by engaging with the various drivers with TM to ensure all staff and goods arrive at their destinations as required
Compliance Management
Mitigate human resources and legal risks, by fostering a compliant work environment, to ensure adherence to HR policies and legal requirements
Administer employee benefits programs, to ensure compliance with benefit regulations, and accurate benefit records, that will satisfy employee needs
Provide administrative support in the implementation of health and safety policies, to enhance workplace safety and compliance with regulatory standards
Stay updated on labour laws and industry regulations in South Africa to ensure HR practices align with legal requirements
Resource Management
Manage the stationery requirements within the allocated function of TM by monitoring the consumption of resources and engaging with the respective supervisors to approve the ordering of new stock
Determine resource needs within own area of responsibility to achieve individual role outcomes
Request required assets and resources for the fulfilment of work duties to attain quality work outputs
Use assets and resources optimally within own area of responsibility
Stakeholder Relations
Engage with all relevant Departments on issues of the area of specialisation, as directed by the HR Officer and/or management to ensure communications are maintained and meetings are scheduled as required
Communicate with internal and/or external stakeholders, where required, to achieve work objectives and to maintain relationships
Refer all complex employee challenges to the relevant stakeholders within the HR department, Social and Labour Plan (SLP) department, and/or Security department, to ensure that all complaints received from internal or external stakeholders are addressed accordingly
Minimum Requirements
Qualifications
Certificate (NQF5) or equivalent in Office Administration or Human Resources
Advantageous: National Diploma (NQF6) or equivalent in Office Administration or Human Resources
Job specific experience
Minimum of 2-3 years relevant experience in Human Resources or equivalent, preferably within the mining industry
Ability to work with the full Microsoft suite (i.e., Excel, Word, PowerPoint, etc.)
Experience/Exposure on MS Dynamics F&O, Reporting tools: MS Power BI
Inherent requirements
must be medically fit
Closing date: 19 November 2024
Note: Preference will be given to people living with disability and female candidates
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