SGS is the world's leading inspection, verification, testing and certification company. SGS is recognized as the global benchmark for quality and integrity. With more than 99,600 employees, SGS operates a network of over 2,600 offices and laboratories around the world.Job DescriptionPrimary Responsibilities:The main purpose of this position is to provide an effective and efficient administrative function to the Human Resource Department.Specific Responsibilities:Assisting in the maintenance and updating of Organizational Structures and Job DescriptionsAssist with coordination of Local and Global HR Projects/Initiatives as when requiredAssist with capturing / maintaining data of Local and Global HR Projects/InitiativesAssist the Human Resource Business Partner in terms of all audits done in the HR DepartmentAssistance with Internal HR Audits (HR & Payroll Division on systems and personnel files)Assist Human Resource Business Partner with all admin requirements.Assistance with managing, maintenance and updating of all personnel files.Update and maintain Payspace – e.g., electronic filing and contract renewals.Capturing of new engagements, promotions, transfers, and terminations on Payspace Updating any other changes on the payroll system e.g., banking detailsAssistance with reviewing and updating of all HR documentation for example, engagement pack and contracts of employment.Maintenance of electronic filing system on HR SharepointMaintain quality, efficiency, and confidentiality of service within the HR function.Adhere to all quality and safety requirements of the SGS management system.Perform any other reasonable tasks as assigned by direct line manager.Ad hoc admin requirements within the HR departmentComply and promote, at all times, the SGS Code of Integrity and ProfessionalConduct to preserve and enhance SGS reputation as a socially responsible company.QualificationsAdditional InformationRequired ExperienceMinimum 2-year experience in administrationRequired SkillsGood communication and interpersonal skillsWell-developed administrative, problem solving, planning and organizational skillsHands-on and practical approach with attention to detailAbility to work under pressure.Self-motivated and high level of initiativeProficiency in English (Read, Speak, Write)Knowledge of process flow within a professional environment
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