Grindrod Terminals situated in Richards Bay is looking to secure the permanent services of a suitably qualified and experienced Human Resources Admin Officer to be part of the team.Job descriptionThe suitable candidate will be responsible for but not limited to the following:Administering Psiber payroll system.Analysing and reporting on payroll results from the payroll systems for accuracy.Maintaining the payroll Employee Self Service (ESS) function and all related Leave input, reports, and queries.Reconciling and processing of PAYE, UIF, Medical Aid, Pension/Provident Fund, and any other third-party service providers.Reconciling and processing of statutory requirements including Government Labour Returns by the stipulated deadlines.Maintenance, monitoring, and control of Leave records.Reporting - Preparation and collation of various reports based on business needs.Ensure accurate maintenance, archiving and filing of staff records.Remain abreast of statutory and legislative developments and requirements.Ensure the accuracy of all Payroll related data / information within the HR / Payroll database.Comply with payroll audit requirements in line with Group Payroll Framework.Co-ordinating and implementing various HR related tasks and projects when required.Send all payroll related changes to HR Torque.Ensure all payroll changes requested have been made by HR Torque before the payroll deadline.Ensure the payroll Masterfile is kept up to date.Calculate payroll changes required such as maternity leave TCOE.Preparation of promotions and increase letters.Monitor and analyse overtime to ensure it is reasonable.Ensure employee files are kept up to date including e-filing.Handle communication between the provident fund and employees.Handle Union queries with the relevant Manager.Assist with filling vacancies (e.g., advertising and interviewing possible candidates) only on ad-hoc basis, as and when required to do so.Ensure new employees complete all the relevant paperwork and provide supporting documents required.Ensure compliance with the Labour Legislations, (BCEA, SDA, COIDA).Prepare accurate and timeous reports for B-BBEE, Employment Equity, Training/Skills.Development and Group reporting.Manage audit enquiries (internal and external audit, Payroll, Leave-, employee on-boarding. and terminations verifications).Confirmation of employment.Handle employees exit processes. (death, resignations, retirement, dismissals, ill-health).Administration of long service benefits.Ensure currency of HR administration policies and practices.Completion of month end report i.e., Group data, Variance Report, Org Chart, Manhours. employees leave reports, leave provision reports, head count and Overtime cost.Meeting Payroll deadlines.Other ad hoc HR related tasks as and when requested to do so.Time and Attendance AdministrationDay to day monitoring of the functionality of the Clocking SystemEnsuring that all new employees are enrolled and trained on the use of the system in accordance with their shift pattern systemEnsuring that the data on the system is in accordance with the data on the JT Reports.Liaising with Supervisors and Line Managers on the effective use of the systemKeeping the HR Team updated if there are new changes.Accurate report generationAssist with implementation of standardized policies and procedures across Richards BayMaintain company policies, ensure compliance and report on deviationsFacilitate the completion of necessary documentation for IOD'sMinimum requirementsGrade 12 with Diploma or Degree in HR/Administration, (Preference with Accounting)Knowledge of relevant employment legislationMinimum 5 years in HR/Payroll/Admin experience.3-5 years in a similar role and/or industryApplicants to send their CV to the HR Department on email: ****** Date 14 August 2024
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