Purpose of the Job: Ensure that all Human Resource related functions at Company are managed and controlled according to the company's policies and procedures.
Operational Requirements – RecruitmentAdministration of criminal reference checksRecruitment & Selection of permanent staffOutsourced training and development needs analysisIssuing of permanent contracts & company policiesJob evaluation and salary structuringOperational Requirements – Industrial RelationsEnsuring that the company's Disciplinary Codes and Procedures are followedIssuing hearing notifications to employees to attend hearingsSitting in with disciplinary hearings to make sure that managers follow the correct proceduresScrutinizing evidence for hearingsCompleting paperwork for hearing outcomes and termination advicesRepresenting cases at the CCMACorrespondence with Trade Unions: Dealing with disciplinary and grievancesIssuing warnings to employees to be signed offGeneral ActivitiesCounselling staff membersAdding and terminating employees on the various medical aidsAdministration of the Provident FundDevelopment of yearly outsourced training budgetPerformance management by making sure that managers evaluate staff accuratelyAttending and writing minutes for union meetings held on a monthly basisBooking outsourced training for employees and making sure they attend the trainingBooking medical examinations to ensure employees meet basic good health requirementsPayroll ActivitiesChecking the clocking reports for employees and submitting the overtime to head officeManaging and processing PSA employee's leave for payroll deductionsEnsuring that all the employees' banking details are updated in Sage payrollManaging and processing all union membership paperwork for payroll deductionManaging all recruitment and termination documentation for the adding and removal of employees on payrollAttending to all staff payroll related queriesFinancial InvolvementStrictly follow annual budget set out by the Financial Manager and control monthly expenditure in line with budgetEnsure that all invoices are authorized for payment by the Financial ManagerGeneral AdminProduce various reports as and when requested by Financial Manager or EXCO members at CompanyHousekeepingMaintain a clean and uncluttered work areaTrainingEnsure that resources made available by the Financial Manager are used to enable staff and learners to attend scheduled external training sessionsQuality Management SystemIn your capacity as HR Officer at Company, you have the authority and responsibility to:
Ensure that your department allows for adequate daily time to be spent on QMSEnsure that adequate communication channels are open to discuss the QMS progress and development within the depotEnsure that documents and records in your area are controlled as per the QMS and that all absolute and outdated documents are dealt with according to the relevant procedureEnsure that Non-conformance reports are completed and closed off in the allocated time frameOther DutiesAny other duties required by the Financial Manager or other Senior Manager at Company.
Qualification, Skills and CompetenceMinimum 5 years in an FMCG environmentDiploma in Human Resource ManagementComputer literate in MS Office PackageExperience in a dynamic, high-volume operating environmentKnowledge of Health and Safety Procedures, Requirements and LegislationAbove average interpersonal and communications skillsAbility to motivate a large teamAbility to schedule tasks and prioritize actionsAbility to allocate resources effectively and delegate tasksExcellent organizational skillsAble to deal with customers in a professional and courteous manner
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