Key Performance Area:
Ensure timeous and accurate completion of all administration.
Obtain quality information of new employees from the branch HR administrator and ensure the HR administrator at the branch has loaded the employee on the clocking machine.
Completion of all New starter administration in line with HR Standards.
Complete relevant checks on prospective employees.
Completion of all General Administration done accurately.
Regular maintenance of probation reviews – ensuring it is done within the branches.
Provide support and assistance with the Disciplinary and Grievance Procedures:
Schedule meetings with labour consultant to chair disciplinary enquiries.
Obtain relevant information regarding the transgression from Line or branch administrator in order to prepare notification of hearing.
Send notification of hearing to branch HR administrator, Line and HO HR administrator.
On receipt of outcomes of hearings, Line Manager to ensure it is communicated to Payroll who will take appropriate payroll action.
Guide management and provide assistance with disciplinary issues such as warnings, counselling sessions, grievances, etc. The attendance of CCMA/DRC cases.
Ensure timeous and accurate completion of month-end reports:
Monthly completion of HR reports.
Where necessary oversee and assist with compilation of ad hoc reports.
Ad hoc functions:
Update and create job titles and codes and ensure the correct skill level is linked to the job title.
Assist with any health and safety requirements.
Ensure that leave scheduling is done at the branches.
Conduct audits on employee files and general information on an ad hoc basis.
Assist branch with staffing requirements to maximise efficiency in order to avoid the branch being overstaffed.
Getting job profiling signed at branch level.
Relationship building with Key Stakeholders:
The development and maintenance of fundamental relationships with stakeholders at branch level – Ability for branches to keep you fully up to date with all HR related matters.
Focus on communication and guidance which instils adherence to group standard.
Ensuring Compliance internally and at branch level:
Guide and ensure that the minimum annual increases are in line with legislation.
Oversee adherence to relative legislative Act/agreement – MIBCO, PSIRA, BCEA, EE.
Ensure EE meetings are being conducted and the file is maintained at each branch.
Consistently working on improving branches adherence to HR and Payroll deadlines.
Completing of all duties in line with the HR - Standard Operating Manual.
Cost control cognizance and not simply accepting at face value the authorisation to employ replacement notification.
Critical Experience:
5+ years in HR administration.
Industrial relations exposure.
Motor industry would be ideal.
HR degree.
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