REPORTING DIRECTLY TO THE HR MANAGERSQUALIFICATION, SKILLS & EXPERIENCE REQUIRED3-year qualification in HR.Minimum of 5 years relevant experience in HR and Payroll administration.Minimum of 3 years' proven experience as a payroll administrator with exposure to reporting tools in Sage300 People.Experience in a consulting engineering industry will be advantageous.Must be proficient in MS Office 365 (Word, Excel, PowerPoint, Outlook, OneDrive, Teams).Previous experience in ProMan and SharePoint will be an advantage.Sound knowledge and understanding of relevant legislation (i.e. BCEA, LRA, EEA, ITA, UIF, COIDA etc.).Basic understanding of African country legislation related to the processing of Africa Module Payrolls.Excellent verbal and written communication skills.Good organisational and administrative skills.Ability to maintain confidentiality.Ability to plan, prioritise and organise work to achieve goals and meet deadlines.Meticulous attention to detail and accuracy.Good presentation skills.Performance orientated and reliable.Customer focussed with excellent interpersonal skills.Highly adaptable, proactive and the ability to follow-through.Basic understanding of requirements and previous involvement with annual Financial, B-BBEE and QMS audits.SPECIAL REQUIREMENTSAbility and willingness to work overtime when required.Ability to speak and understand Xhosa will be advantageous.JOB RESPONSIBILITIESHR ADMINISTRATIONRecruitment and Selection ProcessResponsible for: Capturing and collating applications received.Liaising with candidates and interview panel members to schedule interviews.Preparing interview packs and circulating to panel members.Assist Managers with: Drafting interview questions.Conducting interviews.Induction ProcessResponsible for: Ensuring the company induction presentation is updated as and when required.Ensuring inductions are scheduled and conducted for all new employeesCo-ordinating the corporate induction (ICT, QMS, Finance) and present the overall company and HR components.Ensuring the relevant documentation is completed in full and filed accordingly.Skills Development and TrainingResponsible for: Collating training information, i.e. updating the training schedules and electronically filing training forms with supporting documentation.Monitoring costs for the Mother Theresa Fund and bursary recipients (internal and external).Ensuring that Blueprint reports are received, and the schedule is updated.Assist Managers with: Bursary and graduate recruitment application processes.PAYROLL ADMINISTRATION:Responsible for: full payroll function i.e. preparation and processing of the South African monthly payroll for approximately 150 employees including all related tasks.staff engagements and termination processing on Sage and ProMan.distribution of salary audits for Division head approval.monitoring and reconciling leave records (annual, sick, flex, study, etc) on Sage and ProMan.submitting pension and medical aid applications, amendment requests and withdrawals to the relevant providers.ensuring electronic personnel/staff files are opened and maintained in line with relevant policies and procedures.all reconciliations and 3rd party payments (Pension, Medical Aid, Short term Insurances, etc).Assist Managers with: Monthly, quarterly and annual submissions (e.g. EMP201, UIF declarations, EMP501, COID RoE, StatsSA, etc).Annual revision and performance bonus processes.Annual training budgets.WSP and ATR report preparation.Africa / Foreign payrolls.GENERAL ADMIN:Process purchase orders and ensuring payments are processed timeously.Understand and ensure adherence to company policies and procedures in the execution of tasks and when responding to queries.Ensure that queries are resolved timeously.Collate documents for annual QMS, B-BBEE and Finance audits.Update HR related information on SharePoint (training courses, BBBEE certificates, documents, announcements, etc).Create and maintain employee records.Maintain internal / external stakeholder relationships.Compile and submit monthly and adhoc reports.Adhere to all applicable objectives and requirements set out in the Company's QMS (ISO9001:2015), Business Management System (BMS) and the Project Management Online Guide (PMOG).Ensure continued self-development through on the job training, in-house courses or external training as required and agreed with the manager.Adhoc tasks.Achievement of objectives will be measured and reviewed during the annual performance appraisal
