JOB SUMMARY: As an HR Administrator, you will play a crucial role in supporting various human resources functions by providing various functions and assist in ensuring smooth day-to-day operations within the HR department.
This role requires excellent communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.
KEY RESPONSIBILITIES: Recruitment and Selection: Assist in the recruitment process by posting job advertisements, scheduling interviews, and communicating with candidates.
Coordinate pre-employment checks and documentation for new hires.
Maintain recruitment files and databases.
Onboarding, Orientation and Offboarding: Facilitate the onboarding process for new employees, including preparing necessary paperwork, conducting orientations, and assisting with training schedules.
Coordinate the onboarding process for new hires, including the obtaining and completion of paperwork, arranging training arrangements, and the provision of necessary resources ensuring a smooth transition for new employees into the organization.
Process employee terminations, conduct exit interviews, and ensure all offboarding procedures are completed accurately.
HR Administration: Maintain accurate and up-to-date employee records in both physical and digital formats.
Support HR administrative tasks, including the preparation of HR-related documents, letters, and reports.
Manage employee leave requests and attendance records.
Assist in generating HR reports and analysing HR metrics as needed.
Support benefits enrolment processes and assist employees with benefits-related inquiries.
Maintain benefits records and assist in resolving any issues related to employee benefits.
Employee Records and Documentation: Maintain accurate and up-to-date employee records, including personal information, contracts, and performance evaluations, IR records ensuring compliance with data protection and privacy regulations.
Employee Relations: Address day-to-day employee queries and concerns and assist in resolving minor employee relations issues and escalate more complex matters to the HR Manager.
Scribe at disciplinary hearings.
Keep an up-to-date tracker of all disciplinary sanctions and records.
Labour Relations: Address and resolve workplace issues, grievances, and disputes through effective communication and conflict resolution strategies.
Facilitate effective communication between management and employees.
Assist in the development and implementation of disciplinary procedures.
Conduct investigations into alleged misconduct or policy violations and recommend appropriate actions.
Ensure compliance with local labor laws and regulations.
Performance Management: Conduct performance improvement and appraisal meetings with employees and Team Leaders.
Training and Development: Coordinate internal training programs, initiatives, and interventions for employees.
Track employee training and development activities.
Support employee development initiatives to enhance skills and competencies.
Policies and Procedures: Assist in updating and maintaining HR policies and procedures manuals.
Provide guidance and communicate to employees on HR-related policies and procedures.
Health and Safety: Assist in implementing health and safety programs and initiatives.
Participate in the coordination of workplace safety activities.
HR Reporting: Generate and maintain HR reports as needed.
Develop and present HR reports to HR Manager and Leadership for informed decision-making.
General HR Support: Assist with HR projects and initiatives as assigned.
Collaborate with other HR team members to ensure consistent and efficient HR service delivery.
Requirements National Diploma in Human Resources, Labour Law, Business Administration, or a related field.
Preferable proven experience as an HR Administrator or similar role.
Strong understanding of HR processes and procedures.
Excellent organizational skills with the ability to prioritize tasks and meet deadlines.
High level of discretion and ability to handle confidential information appropriately.
Preferrable knowledge of working with HR management systems (e.g., ESS/ Sage) for managing employee data, payroll, and benefits.
Excellent communication and interpersonal skills.
Teamwork and ability to collaborate effectively.
Excellent administrative skills.
Detail-oriented with a focus on accuracy and attentiveness.
Proficient in MS Office applications with Excel and Power Point.
Knowledge of South African labour laws and regulations.
Benefits Medical aid with discovery (100% contribution) Gym membership (100% contribution) Group risk benefits (100% contribution) Onsite Parking Breakfast snack, lunch and refreshments.
