Growthpoint Properties is Recruiting for a ReceptionistGrowthpoint Properties is currently holding a vacant position for a Receptionist based in Umhlanga, KwaZulu-NatalClosing date: OngoingLocation: Umhlanga, KwaZulu-NatalJob PurposeTo be the first point of contact that any incoming customer or caller has with the company. It is the receptionist's role to ensure that all callers and customers are taken care of and that a good business image is given to the public.To provide professional, high quality and timeous administrative support to the Regional Facilities teams.Role LocationRegional Office Umhlanga, Durban.Working ConditionsNot applicable.Reporting Manager: The Receptionist reports to the Regional Sector Accountant and the Regional Facilities Manager.Direct Subordinates: No direct subordinates.Duties and ResponsibilitiesReceptionist DutiesInteraction with clients, tenants and contractors in a busy reception.Booking and coordinating meeting rooms.Assisting with court space exhibition sales and invoicing thereof.Interacting with messengers collecting and delivering cheques/mail.General office duties e.g. filing, photocopying, binding of monthly management pack and lease agreements.Answering the telephone, screening and directing calls to other staff members as well as providing basic information to callers.Liaison with tenants and contractors.Keeping the reception area tidy and well maintained.Dealing with customer/tenant queries and ensuring a professional interaction to resolve queries.Ensure that meeting rooms are serviced between meetings and that lunch orders are taken and carried out/managed, when required.Compile minutes of each team review/contractor meeting when required.Issue Keys and Contractors Register.Manage the ordering of stationery and control thereof.Maintenance AdministrationAdministration of the procurement process systems (Fraxion).Ensure all appointments are effectively managed for the Regional Facilities Manager.Set up quarterly tenant meetings and service providers as directed by the Regional Facilities Manager.Assist the facilities team with the consolidation of monthly reports (i.e Risk items).Provide tenants with service disruption updates and general communication.Attend SLA meetings and take minutes as and when required.Manage and collate all contractor documents for vendor approval by procurement.Manage site contract database and asset database.Assist the facilities team with admin related to capital expenditure projects.Assist with compilation of building inspection repairs with the building manager.ExperienceMinimum two years' receptionist experience.QualificationsMatric/Grade 12.CompetenciesExcellent verbal and written communication skills.Reliable, trustworthy, honest, and very organized.Well-developed interpersonal skills.Basic computer skills – Must be proficient in Outlook, Word, and Excel.Proven track record of client liaison and switchboard experience.Friendly, outgoing, patient and well presented.Intelligent self-starter with an ability to show initiative.Ability to work autonomously with little guidance, attention to detail and meet deadlines.Flexible and adaptable team player.Assertive and driven.CLICK HERE TO APPLY
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