GRANTS MANAGERPERMANENTHEAD QUARTERS; WOODSTOCK The Desmond Tutu Health Foundation (DTHF) is a registered non-profit organisation focused on the pursuit of excellence in research, treatment, training and prevention of HIV and related infections in Southern Africa. DTHF currently has a vacancy for a Grants Manager (GM). This individual is responsible for managing the full grants function of the organisation and all related Grants income. Reporting directly to the Chief Financial Officer (CFO), the GM will inform the CFO on tactical matters as they relate to donor relations, grant projections, budget management, debtors and invoicing, promoting process improvement, and policy updates with changing regulations.
Degree in finance and/or related field of study
Minimum of five years' grant management/accounting experience including the preparation of Audit Committee Reports, management accounts, and income and expenditure statements
Minimum 5 years experience managing staff
Experience in working on SAP Business 1 or similar financial software
Knowledge of Office Suite and Excel
Knowledge of grants policies and procedures (e.g. NIH and EU)
Knowledge and implementation of SARS rules on VAT of income
Computer literacy in Ms Office; Excel (Advanced)
Attention to detail and good numeracy skills
Excellent analytical skills and problem-solving abilities
Excellent communication skills – verbal and written
Integrity, a personal sense of accountability
Responsibilities:
Optimising the grants system
Ensuring all Standing Operating Procedures (SOP's) and policies are in place
Develop a dashboard in SAP for visibility of the grants function
Financial reporting and risk mitigation
Oversee the debtors function and ensure that invoicing takes place as per milestones and according to funder contracting
Quarterly reporting to the Audit & Risk Committee on grants pipeline and project sustainability status
Oversee the issuance of valid, accurate, and complete grant-related information to auditors, funders, and any other ad hoc stakeholders
Grants Finance Management:
Oversee grants management process flow and SOP to ensure timely submission of grants to funding agencies (within due dates)
Develop and maintain expertise in the grants proposal legal framework and funder requirements
Assign and support the Grants Finance Officer allocation to new grant proposals, to ensure the financial requirements of the organisation are met
Develop and maintain a database for active grants to ensure that all post-award reporting deadlines are adhered to and sustainability can be measured
Ensure funder-specific compliance requirements are met with regards to proper allocation of revenue and expenditure to projects
Maintain a high level of knowledge of grant contract terms and conditions to support problem-solving and resolution of complex post-award issues (e.g. carry-over requests, resourcing of early termination costs, Project-to-Project cost allocations, etc.)
Ensure cohesion between core finance and grants finance to efficiently and effectively manage post-award reporting
Sign off on all funder financial reports and present to CFO monthly for final sign off by CFO
Manage the organisation's revenue for sustainability through the invoicing and Budget vs Actual expenditure monitoring across all active awards for presentation to CFO
Close out inactive awards and keep an accurate and up-to-date database of changes to the status of projects
Staff Management:
Line Manage grants team
Values fit: Passion, Innovation, Progress, Integrity, Respect, Excellence Submit a detailed cover letter, updated CV with a certified copy of the highest qualification, and details of two (2) current contactable referees by 11th October 2024. Incomplete applications will not be considered. If you are a foreign national applying for this position, please attach a copy of your work permit to your application.Only short-listed candidates will be contacted.If you have not heard from us within four weeks after the closing date, please consider your application as unsuccessful.We are committed to equity in our employment practices. It is our intention to appoint individuals with the aim of meeting our equity objectives. We reserve the right not to appoint if no suitable candidates are identified.I understand and accept that by applying for this position, I authorize DTHF to process my personal information in accordance with its internal operational requirements.I further understand that the personal information I disclose to DTHF will be processed in accordance with the requirements set out in the Protection of Personal Information Act and may include the transferring thereof to third parties for the purposes of verification.This job may be removed before it expires.Desmond Tutu Health Foundation is a child-friendly organisation committed to the protection of children.For more information about the organization, please visit our website.
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