Grants and Contracts Administrator
JOB TITLE: Grants and Contracts Administrator
LOCATION: Worcester
DEPARTMENT NAME: Office of Sponsored Programs
DIVISION NAME: Worcester Polytechnic Institute - WPI
JOB DESCRIPTION SUMMARY: Working within the office of Sponsored Programs, the Grants and Contracts Administrator is responsible for the general administrative management of sponsored research awards at WPI. She/he supports WPI principal investigators (PIs) in various aspects of award management, including award setup, reporting, maintenance, subcontracting, and closeout.
WPI is passionate about creating an inclusive workplace that promotes and values diversity. We are looking for candidates who can support our commitment to equity, diversity, and inclusion.
Basic Function: The Grants and Contracts Administrator is responsible for the general administrative management of sponsored research awards at WPI. She/he consults with various WPI offices and funding agencies to resolve problems, ensure compliance, and/or obtain approvals as needed. Maintains a high standard of customer service while ensuring that WPI meets all obligations of our sponsored research awards.
Principal Duties and Responsibilities:
Award setup and management: Coordinates the review and negotiation of award documents, records award data in OSPs award management system (InfoEd), monitors PI compliance with sponsor policies, and ensures timely fulfillment of deliverables and reporting requirements.
Subcontracting: Prepares subawards, subcontracts, and professional service agreements using standardized forms.
Reporting: Prepares and disseminates reports of proposal and award activity, provides ad hoc reports at the request of faculty, deans, department heads, and others.
Customer Service: Keeps PIs informed regarding the status of their awards and responds to inquiries from PIs, Department Heads, and other stakeholders in a timely and professional manner.
Other: Maintains and updates departmental website, as needed, and performs any other duties as required in support of research activity at WPI.
Requirements:
Bachelor's Degree required.
Administrative experience preferred, which may include student work experience.
Must be highly organized, have effective time-management and organizational skills; ability to deal with multiple tasks, prioritize, and follow-through.
Excellent Microsoft Office and computer skills required, as well as familiarity with databases and/or enterprise reporting software.
Excellent written and oral communication skills.
Ability to communicate effectively using tact and discretion in a customer-service environment.
Ability to think critically, flexibly and analytically.
Maintain confidentiality and highest ethical standards.
Work independently while exercising appropriate judgment in seeking assistance and guidance.
Ability to operate effectively in a fast-paced deadline-driven environment.
This is a hybrid position. The salary range for this role is $53,000 - $62,300. WPI's benefits package contains great perks and necessitates for today including a generous retirement match, wellness benefits, tuition assistance and many more. Please attach a cover letter and resume when applying.
FLSA STATUS: United States of America (Exempt)
WPI is an Equal Opportunity Employer that actively seeks to increase the diversity of its workplace. All qualified candidates will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability. It seeks individuals with diverse backgrounds and experiences who will contribute to a culture of creativity, collaboration, inclusion, problem solving, innovation, high performance, and change making. It is committed to maintaining a campus environment free of harassment and discrimination.
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