Graduate Administrator

Date Posted: 09/12/2024
Req ID: 39697
Faculty/Division: Faculty of Arts & Science
Department: Dept of Astronomy and Astrophysics
Campus: St. George (Downtown Toronto)
Position Number: 00032885
Description: About us:
The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration. At Arts & Science, we take pride in our legacy of innovation and discovery that has changed the way we think about the world.
The David A. Dunlap Department of Astronomy & Astrophysics is engaged in a wide range of observational and theoretical research while working with our associated units, the Canadian Institute for Theoretical Astrophysics and Dunlap Institute for Astronomy & Astrophysics. In recent years, our department has participated in national and international projects at the cutting edge of astronomy. Located at the University of Toronto, one of the highest ranked research universities in the world, our department creates a lively and diverse atmosphere for research, teaching and outreach.
Your opportunity:
Under the functional direction of the Associate Chair Graduate and general supervision of the Department Manager, the incumbent is responsible for all aspects of the graduate program and its administration and is the first point of contact for all graduate matters, including interpreting and implementing policies and procedures relevant to the graduate programs; counselling students on a wide range of academic matters; screening and coordinating admission applications; organizing the work of the graduate office by designing administrative systems and procedures; and managing and tracking all graduate financial support and funding packages, including preparing funding budgets and forecasts.
In support of the Graduate Program, the incumbent will also organize student recruitment activities; coordinate PhD oral exams; design and maintain the departmental graduate website; coordinate the on-line graduate course evaluations; handle arrangements for all graduate conferences, workshops and special events; and administer all matters related to Teaching Assistants, Sessional Lecturers and Sessional Instructional Assistants in consultation with the Associate Chair, Undergraduate.
Your responsibilities will include: Advising Graduate students on academic matters by providing options and consequences, incorporating personal circumstances impacting academic success and an understanding of an individual's backgroundAnalyzing and making recommendations on graduate funding award allocationsProviding detailed information on Graduate program and/or course eligibility requirements, procedures, policies and deadlinesUpdating student academic records, graduate course scheduling, verifying course instructor diagnostics for evaluations in ROSI.Reviewing and approving changes to Graduate program requirements for exceptional casesSupporting Graduate student recruitment activities by producing promotional and outreach materials, promoting programs at recruitment events and delivering student recruitment presentationsAnalyzing service delivery and/or internal processes and recommending improvementsGenerating reports and databases on graduate data; preparing statistics including enrolment models and providing cohort information and funding requirements to FASEssential Qualifications: Bachelor's Degree in Business Administration or an acceptable equivalent combination of education and experience.Minimum four years administrative experience, preferably in a post-secondary education environmentExperience providing program and/or course information to current and prospective studentsDemonstrated experience managing complex financial data, preparing and managing budgets and/or award funding forecastsDemonstrated experience in organizing events (ie. weekly colloquia)Knowledge of graduate funding, awards and scholarshipsExperience administering international and domestic Trainee and Employee Post-doctoral fellows work permits for internationals; letter of engagementExperience coordinating student recruitment activitiesStrong computer skills, including MS Office (Word, Excel, PowerPoint, Outlook), and website content management systemsIntermediate skills with ROSI or other similar enterprise database solutions/CMS systemsAbility to analyze quantitative data, perform problem analyses and make recommendationsExcellent interpersonal and organizational skillsExcellent verbal and written communications skills, ability to understand complex information and policies and successfully translate them to students and facultyAbility to work effectively under pressure and to meet deadlinesTo be successful in this role you will be: Multi-taskerOrganizedResourcefulTeam playerNotes: This is a term position until June 30, 2025.This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines.Closing Date: 09/26/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 12 -- $79,874. with an annual step progression to a maximum of $102,147. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Student Services
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion and recognize that diverse perspectives, experiences, and expertise are essential to strengthening our academic mission.
Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). As such, we strive to make our recruitment, assessment and selection processes as accessible as possible and provide accommodations as required for applicants with disabilities.
If you require any accommodations at any point during the application and hiring process, please contact ******.

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