The main purpose: To support management, internal and or external customers and stakeholders in an asset and inventory management role by preparing, analysing, reconciling and presenting all financial information relating to all fixed assets and inventory for all stores and departments ensuring adherence to company policies and compliance thereof. To attend to the administration of the short term insurance portfolio and banking mandates.
Reporting to the: Financial Manager
Key responsibilities will include but are not limited to:
1. Manage Fixed Assets Department
- Efficiency and quality of service, production, processes or procedures through the direct mobilization and supervision of employees.
- Planning scheduling and supervision/co-ordination of a process, or of production of service flows to achieve efficiency quality goals.
2. CAPEX Approval - Validates the value of acquisition against approved expenditure capital budget.
- Approval of fixed asset purchases for capitalization adhering to the company policies and monitor. compliance to its instruction levels of authority.
- Ensure efficiency in documented process flow.
3. Maintenance of Fixed Asset Registers - Manage and review daily capturing of additions, disposals and transfers ensuring accuracy and quality.
- Ensure that on a monthly basis tags for new assets are supplied to stores.
- Ensure profit and loss calculations are accurate and Vat invoices are raised monthly.
- Reconcile Fixed Asset Register to the general ledger.
- Ensure monthly depreciation run journal is accurate and timeous.
- Perform physical verification of monthly capex additions.
4. Inventory Management and Stores - Responsible for inventory management and the accurate reporting of inventory balances.
- Reviews and approves monthly accruals.
- Supervises the inventory lifecycle for compliance to accounting policies and procedures.
- Supervises and investigates the inventory process for mid-month and month end i.e. stock count, goods receipting, issuing, posting and checking of stock capture.
- Performs overall variance analysis and investigation into inconsistencies.
- Reviews and approves the General Ledger reconciliations and ensures that all are variances are supported by relevant documentation.
5. Short Term Insurance -Co-ordinates the administration process around any insurance claims/matters.
- Assists with the administration of the annual contract renewal and the tender process.
- Arranges travel insurance letters for visa applications.
- Assists with the administration process of public liability requests from the Commercial department.
6. Overseas payments -Assists the Financial Controller with loading new beneficiaries.
- Assists the Financial Controller to ensure that all foreign payments and debtors refunds are captured and approved on time.
- Assists in all foreign payment matters as and where required.
- Assists in all foreign S&T allowance payment matters as and where required.7. People management - Manage sub-ordinate and review performance.
- Train, coach and mentor subordinate.
8. Reporting - Monthly reconciliation of Fixed Asset Register, stock, insurance and General Ledger reports is timeous for all reporting deadlines.
- Provide stores and internal auditors with quality register.
- Prepare and present quarterly, half-year and year end lead schedules for Internal and or External Auditors accurately and timeously.
-Prepare and present monthly profit and loss reports.
- Compiles management reports relating to Fixed Assets, Capex Actual Budget Spend Report, reports as requested by management and or for submission to City.
- Assist the Financial Manager and CFO with compiling and or submitting internal reports as and where required.
- Any other ad hoc task and reports as and where required.
9. Annual Budget - Run depreciation forecasts by categories or all stores and departments for Annual budgets to be completed timeously and accurately.
Minimum qualifications and experience: - Matric (NQF Level 4)
- National Diploma in Finance (NQF Level 6)
- 3 years related experience
- Syspro Assets Register experience would be advantageous
Skills and attributes: - Deadline and results driven
- Works under pressure
- Attention to detail
- Strong numeric skills
- Good communication skills
- Problem solving skills
- Must be team player
- Computer literacy (Microsoft Office Suite)
Kindly apply for this position through our applicant tracking system: https://cticc.recruitee.com/ before 17h00 on the 4th July 2024 by completing the Employment Application Form and submitting your highest qualifications, CV and your e-vaccination certificate. Only shortlisted candidates and complete applications will be considered. The CTICC reserves the right to close this advert at any given time.
The CTICC has adopted a Mandatory COVID-19 Vaccination Policy. The CTICC is committed to Employment Equity and particularly welcomes applications from suitably qualified Historically Disadvantaged Individuals (HDI's). Remuneration will be discussed with the successful candidate. Should you not hear from CTICC within 30 days consider your application unsuccessful.
For more information on the Cape Town International Convention Centre please visit: www.cticc.co.za
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