This finance position processes all financial transactions of the business, this includes but is not limited to monitoring and assisting in the management and reporting of the debtors. The processing of financial transactions includes invoices, credit notes, receipts, and debit notes in NetSuite from such source documents and all other relevant financial documents. Key Performance Outputs Generate purchase orders on request accurately and promptly.
Ensure all relevant on-charge invoices are generated correctly and timely to recover costs.
Process daily invoices in the correct currency across multiple entities within the United Exports Group.
Distribute invoices and credit notes to customers on time.
Process customer discounts and rebates per predetermined terms, ensuring all relevant supporting documents are attached.
Follow up and process claims timely, ensuring approvals and supporting documents are obtained.
Initiate and process journal entries to ensure intercompany debtors and creditors offsets and balance 3rd party/inter-company loans.
Record and allocate payments received per remittance advice, ensuring they match outstanding invoices.
Communicate outstanding claims, rebates, or any other credits.
Work with other departments to ensure timely payment of debtor accounts per customer terms.
Maintain professional engagement with customers to resolve queries and improve the overall customer experience.
Regularly review accounts receivable to identify overdue invoices and take appropriate actions to collect outstanding amounts.
Assist in maintaining and reviewing customer credit limits and payment terms.
Prepare weekly forecasts of expected debtor collections based on the current debtor book and customer payment terms.
Complete and distribute weekly age analysis reports and assist in resolving outstanding items and collecting monies per customer terms.
Ensure accurate customer information on invoices, including customer details, payment terms, and billing addresses.
Upload statements and invoices for local retailers to their portal to ensure timely payments.
Attend weekly debtors and invoicing meetings to review and discuss accounts receivable status.
Requirements Qualification / Experience A relevant Bm or similar qualification in Accounting or Bookkeeping.
2-3 years experience in a Debtors capacity, (Bonus if this experience is in the same or similar industry) ERP systems experience will be an advantage.
Functional / Technical Computer literacy: MS Office (Excel, Word, PowerPoint) Excellent Email etiquette Excellent Data entry skills Excellent communication skills; verbal and written Excellent planning, and organisational skills Attention to detail Analytical Skills Ability to meet strict deadlines
