The Debtors/Creditors Accountant is responsible for managing financial transactions, budgeting, and reporting for the shopping centre. This role includes overseeing accounts payable by ensuring timely and accurate payments to suppliers, maintaining detailed records, and reconciling accounts. Additionally, the position involves handling the Debtors function by capturing and verifying lease information, processing statements, updating cash reconciliations, and managing debt collection to minimize arrears.DutiesFinancial Planning and Strategy:Provide financial analysis and support for decision-making.Collaborate with management to develop long-term financial strategies to support the shopping centre's growth objectives.Financial Reporting And AnalysisCollaborate with management to generate monthly management pack reports. Generate regular reports on accounts payable metrics, such as aging analysis, payment performance, and vendor balances.Analyse data to identify trends, risks, and opportunities for optimisation in accounts payable management.Provide insights and recommendations to management based on analysis of accounts payable data and performance indicators.Implement corrective actions to address any deficiencies or risks identified during audits.Prepare and analyse aging reports to monitor the status of outstanding accounts.Provide regular reports on accounts receivable performance, including aging analysis, collections status, and bad debt provisions.Budgeting And ForecastingAssist in the development of budgets and forecasts for the shopping centre.Monitor budget performance and identify areas of concern or potential savings.Collaborate with management to adjust budgets and forecasts as needed.Accounts Payable And ReceivableProcess invoices accurately and timeously, verifying that goods or services have been received and approved for payment.Manage the accounts receivable ledger, ensuring accurate and timely invoicing and billing.Monitor outstanding accounts and follow up on overdue payments.Maintain communication with tenants regarding payment terms, invoices, and payment schedules.Maintain a system for tracking and organising invoices, ensuring proper documentation and adherence to payment terms.Coordinate with vendors and suppliers regarding invoice discrepancies, inquiries, and payment arrangements.Capture all contractual invoices on MDA before monthly cut-off dates.Capture new suppliers.Obtain suppliers vendor applications and complete information.Risk And Compliance ManagementEnsure compliance with internal policies and procedures, as well as external regulations governing accounts payable processes.Maintain accurate and up-to-date records of vendor contracts, invoices, and payment documentation.Assist in audits and financial reviews by providing necessary documentation and explanations related to accounts payable activities.Payment ProcessingProduce completed payment approval batches timeously.Ensure signing off and authorisation of EFT batch by the Financial Manager and General Manager.Check validity, approval and capturing of the invoice and authorisation by the Financial Manager and General Manager.Scanning and sending payment batches to head office for authorisation.Posting and remitting of all payments on MDA.Sending remittances to all Suppliers. Process payments received from tenants, ensuring accuracy and proper allocation.Reconcile payments with invoices and account balances.Investigate and resolve discrepancies or payment disputes with tenants.Filing of paid invoices with the supporting documents and remittance advice.Expense ManagementMonitor and control expenses related to vendor payments, ensuring adherence to budgetary constraints and cost-saving initiatives.Analyse spending patterns and identify opportunities for cost reduction or process improvement.Collaborate with other departments to streamline purchasing processes and minimise unnecessary expenditures.Stakeholder EngagementCultivate positive relationships with vendors and suppliers, serving as a primary point of contact for payment-related inquiries.Communicate effectively with vendors regarding payment schedules, disputes, and resolutions.Negotiate favourable payment terms and discounts with vendors to optimise cash flow and maintain strong vendor relationships.Serve as the primary point of contact for tenant/stakeholder inquiries related to billing, invoices, and account balances.Provide excellent stakeholder service, addressing concerns and resolving issues promptly.Maintain positive relationships with stakeholders while ensuring timely payment of outstanding invoices.Credit ControlImplement and enforce credit control policies to minimise bad debts and optimise cash flow.Debt CollectionInitiate debt collection procedures for overdue accounts, including sending reminders, statements, and collection letters.Negotiate payment arrangements with delinquent tenants to facilitate debt recovery.Escalate collection efforts as necessary, including engaging with the General Manager and Legal team.Desired SkillsProperty accountingRetailFinancial assistantFinancial administration
#J-18808-Ljbffr
