Reporting into the Finance Manager, you will be responsible for providing all round support on the department activities with specific responsibility for the accounts receivable and payable functions.The successful incumbent will be someone who can withstand the pressure surrounding accounting deadlines, who possesses meticulous attention to detail and someone who can take initiative.To ensure success as a Financial Assistant, you should possess knowledge of bookkeeping practices and experience in a similar role.What you will doReceive, review, and verify invoices for accuracy and proper approval before entering them into the accounting system.Perform and review bank reconciliations, ensuring all transactions are accounted for and discrepancies are addressed.Prepare and process electronic transfers and ACH payments in a timely manner.Process employee expense reports, ensuring compliance with company policies.Maintain relationships with suppliers, respond to queries, and resolve any discrepancies or payment issues.Perform weekly reconciliations of accounts payable transactions, including supplier statements and bank accounts.Assist with internal and external audits by providing necessary documentation and information.Create and send supplier purchase orders, track orders, and ensure that invoices received match the purchase order.Onboard suppliers via the supplier management process and track reviews in the system.Provide general administrative support to the finance department, including filing, organizing/updating documents and responding to queries.Invoice clients on both an ad hoc basis as well as specific timeframe requirements as per client requests whilst producing invoices that adhere to client protocols and that are error-free.Liaise with project staff to ensure they are approving and managing their invoicing in a timely manner.Analyze and reconcile any expenses that need to be recharged to clients and invoicing as appropriate.When invoices are received from a supplier relating to a project, invoice clients immediately.Manage a multi-currency sales ledger and engage with a global client base to maximize on-time invoice payments and reduce receivable days within the working capital cycle.Proactively engage with clients to resolve any queries and ensure invoices are paid on time, including sending monthly statements.Allocate payments to client accounts and manage the accounts receivable reconciliation.Update and manage client details in the project management and accounting software.Assist the finance team with onboarding documentation between QCIC and our clients.AdminAdd new projects and proposal financial information onto the project management software.Update project information and financials on the project management software.Collect, review, and process timesheets from employees for approval by managers.Ensure the accuracy and completeness of timesheet data, identifying and resolving discrepancies or missing information.Ensure the accuracy and completeness of any entered data by verifying and correcting any discrepancies or errors.Maintain the confidentiality and security of sensitive data by adhering to established protocols and procedures.What we are looking forRelevant experience working within finance/accounts environment is essential.NDip – Accounting & Finance.Additional certification or coursework in data entry or related field is a plus.Proficiency in typing and data entry skills with high accuracy and attention to detail.Familiarity with Microsoft Office.Excellent written and verbal communication skills.Ability to work collaboratively or independently in a demanding environment.Strong time management skills and ability to meet tight deadlines.Commitment to maintaining confidentiality and data security.
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