KEY RESPONSIBILITIESYour key areas of responsibility will include the overall Human Resource, Finance and General Office Management duties. These are outlined in more detail below; however, you may be asked to perform tasks which falls outside of the finite tasks stated below :Office Management -Ensure the office space, including reception, shared areas, meeting rooms are clean, presentable and well maintained at all timesEnsure Document Management is compliant for ISO and PoPPI Act requirementsResolving staff queries and provide Management support to the DirectorsLiaising with Clients and SuppliersLiaising and reporting any building defects to the Property LandlordManagement of office supplies, refreshments and company vehiclesManagement of all company Assets and the Asset RegisterCompany Insurance, including the short-term and liability insuranceCompany and external parties cellphone, data and stipend managementHuman Resource Management -Employee contract management including all related correspondence and leave managementCompany PoliciesParticipate in Management MeetingsProvide full payroll function on Sage HR; adding new employees, updating employee information and salary figures, loading bonuses and overtime, etc.Responsible for Sage Employee Self Service (ESS) Portal; adding new employees, processing leave applications, ensuring employee profiles are up-to-date.Updating Member Schedules for Medical aid, Retirement annuity and BenefitsProcessing Salaries on FNB Business EnterpriseBonus and Salary Increase Calculations and presentation to the Directors for final approvalEnsuring all Employee records are up-to-date and filed in the respective foldersScheduling and preparing KPI meetingsGenerating monthly EMP201 reportsPreparing monthly payroll reportsResponsible for submitting year-end income tax report for all employeesResolving Employee queriesLiaising with company benefit suppliers: Discovery Health, Discovery Life, Momentum and Financial AdvisorsEnsure that all Department of Labour compliance requirements are adhered to and submitted timeouslyOverall management of the Key Performance Indicators (KPI) and Key PerformanceArea (KPA) processes are2Liaise with the company appointed Labour Lawyers, Attorneys, etc.Manage all Non-Disclosure Agreements (NDAs) entered into by the company and external partiesManage all company legal agreementsAct as a Commissioner of Oaths for all company tenders or as and when required (the candidate can apply for this if not already a Commissioner)Finance ManagementPreparing Invoices and Quotations Manually or on Sage OneTracking of all Forex payments and / or receiptsTracking of Invoices and PaymentsLiaise with clients for overdue paymentsVAT Recon: Capturing and ensuring VAT data is correctManagement of costs for consumables and servicesEnsuring all Supplier payments are processed timeouslyPetty cash and E-wallet managementLoading payments and suppliers on the bank for authorisationReconciliation of supplier accountsResponsible for Bank Statement reconsLiaise with the external accounting firm and auditors on a monthly basis to ensure the successful management of all management accounts.Processing of client statementsFinancial income projections to be presented to the Directors andManagement team on a monthly basisGeneral:Present the brand whenever you are engaging with clients or potential clientsAdhere to company policies, processes and procedures at all timesEnsure confidentially at all timesBe proactive in the delivery of all job outputsBe a team playerPosition is based in Sandton
