FINANCIAL & ADMINISTRATIVE MANAGERFull responsibility for the financial & administrative department with specific reference to the following:Overall planning, organizing, and control over the execution of the following activities by staff within the financial & administrative department:Purchase cycle: Creditors & cash purchasesSales cycle: Debtors, cash sales, and fruit pool administrationPersonnel administration: Salaries and wages, as well as leave, medical, and pension administrationProducer administration – fruit reception, grading, member payments, and administration of member funds and share registerAdministration and auditing of occupational safety and food safety systemsMaintenance of computer systemsGeneral housekeeping – Administrative head officeAppointment as Company Secretary and associated functions, including preparing the agenda for board meetings and taking minutes during board meetingsCompliance with the requirements of the Occupational Safety Act regarding equipment and personnel practices by creating a safe working environment within the administrative officeIssuing of tender documents for packaging materials and equipment purchases and evaluation thereofCost calculations related to the packaging costs for pool accountsPreparation of pool accounts for fruit varieties and payments to producersReconciliation of juice fruit and paymentsMonitoring and control over fruit delivery stock levelsControlling of unpacking schedulesBank administration – preparation of payments, transfers, and cash flow managementImplementation of internal financial controlsAnnual General Meeting – drafting and issuing of notices and agendas, as well as preparation of presentations regarding financial statements and statisticsCo-representative of the employer at workers' committee meetings and minute-takingManaging staff in a manner that promotes increased productivity and morale, ensuring compliance with the requirements of the Basic Conditions of Employment Act and the Labour Relations ActAdministration of the Supplier Quality Assurance system (SQA)Completion of statutory returns, including the following:Skills Development ActEmployment Equity ActSARS returnsStatistics SA returnsCIPRO returnsAdministration of the company's training needs and scheduling thereof, as well as monitoring the renewal of certificatesCoordination of the annual external auditPreparation of monthly financial management statementsPreparation of annual financial statements and annual report for external auditingPreparation of annual operational and capital budget and monitoring thereofActive participation in management meetings and strategic planning sessions as a member of the management team to ensure the continued existence and sustainable profitability of the companyRequirements:B Com Accounting qualification; a completed training contract will be advantageous3 to 5 years of experience in a similar positionKnowledge of the fruit industry will be advantageousCompensation:Market-related compensation package according to qualifications and experience, including company benefits such as a subsidized medical fund and pension fund.
