An opportunity has become available at our Regional Offices (Johannesburg) within Cape Union Mart for a Facilities Supervisor within the Facilities division. The general overseeing of the regional office includes fleet management, general maintenance of stores, and various other responsibilities.
Responsible for ensuring that all company vehicles are serviced and maintained in a roadworthy condition and that all mechanical handling equipment is maintained in accordance with company policy. Briefs drivers on the specific details of their delivery schedules to ensure maximum efficiency, courtesy, and safe driving.
Duties and Responsibilities: Call out Suppliers to visit the store and forward an estimate quote for the job to be done.Get approval from Area Leader.Generate PO & forward it to the Supplier.Once the supplier completes the Job, they need to forward the Job card and Invoice for processing.Respond to maintenance and repairs requests from stores via Logging calls on JIRA.Allocate Maintenance Jobs to the Workshop team & external Suppliers for away stores in the South.Expedite all orders and callouts.Purchase Regional office staff welfare perishables once a month (e.g., tea, coffee, sugar, cleaning materials).Allocate purchases to kitchens.Allocate cleaning materials to cleaners.Source, identify, communicate, and assist with maintaining a preferred supplier base.Negotiate prices for a fixed period on preferred supplier and pricing agreements as well as ad-hoc purchases.Ensure that the company benefits from cost-saving strategies.Meet Suppliers to discuss their performance.Address complaints, comments & recommendations with external Suppliers.Obtain quotes, capture requests, and place orders.Ensure Suppliers are paid: Process Maintenance Invoices & submit to Finance for Payments.Ensure expediting of outstanding orders and Jobs are done daily to minimize risk to the business and making sure lead times are met.Close completed Tasks by workshop, Tea ladies, and cleaning team open calls.Manage the car wash schedule (Kanyisa) in accordance with all pool cars.Manage the receptionist with admin duties related to the accounting function on SAGE (i.e., area leader credit card recon on accounting SAGE database).Wash and upkeep fleet vehicles on a weekly basis as per schedule provided.Manage driver delivery and collection weekly schedules.Responsible for license renewal of vehicles.Transfer ownership of vehicles that have been sold.De-register vehicles that have been written off.Any duty related to company vehicles.Responsible for OHASA requirements for the regional office.Oversee the relationship with the landlord managing any facility and upkeep of maintenance of the regional office.Requirements: Grade 12 / Matric.Drivers Licence Code B.5 years experience in a similar role.Experience in transport environment; licensing, maintenance of vehicles.Traffic Fine Department.Delivery Schedules and logistics.Experience in JIRA, vehicle particulars, and vehicle service agreements.Job Related Behavioural Competencies: Analytical thinking and problem solving.Eagerness to learn.Time Management and ability to meet deadlines and overcome challenges.Ability to clearly and concisely articulate problems and explain exactly how to reproduce them.Being proactive and taking initiative in your role.Ability to effectively work in a team environment while being self-directed and highly motivated.Team player.Ability to build strong relationships.Verbal and written communication skills.Please note: The Cape Union Mart Group is committed to transformation. Appointments and promotions will be made based on candidates who best meet the requirements for the position. Preference will be given to candidates who will enhance the diversity of the team, aligned to our Employment Equity plan.
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