Please note: This is a night shift role.Overview of roleFacilities Officers are in charge of the maintenance of a building. This usually refers to the premises of a company but it could be a residential building, too. They ensure that these buildings are safe and that all equipment and devices operate properly.Part of your job will be to check devices, structures and systems (e.g. fire alarms and air-conditioners) on a regular basis and identify needs for repairs and renovations. You will also coordinate with external vendors, such as cleaners and insurance agents, and conduct cost analyses when purchasing new systems or services.To be successful in this role, you should be well-organised and able to prioritise multiple issues. You should also have good knowledge of basic office equipment.Ultimately, you'll help our team, customers and guests get the most out of our facilities.Key activities and responsibilitiesFacilities officers oversee all activities inside a building, making sure that health and safety standards are met and arranging for repairs when needed. They usually report to the facilities manager and the two of them work together in tracking expenses and coordinating with external vendors.Fixing minor issues in appliances or arranging for repairs when neededEnsuring compliance with health and safety regulationsRemoving hazardous materials from all areas accessible to employees and guestsArrange for regular maintenance of equipment and internal systems (e.g. heating system, alarms, security cameras)Check rooms and furniture to identify needs for repairs or renovationsRestock office and kitchen suppliesDesign and oversee the schedule for cleaning and disinfecting the buildingMonitor activities that happen outside the building, such as proper waste disposal and recyclingFix minor malfunctions in office equipmentCoordinate office and parking space allocationKeep track of regular and ad-hoc facility expensesConduct market research and compare costs and benefits when evaluating new vendorsMaintain an updated record of invoices from external partners (e.g. suppliers, insurance agents, security guards)Research new services and appliances to facilitate operationsExperience and skills2 years work experience as a Facilities Officer or similar roleStrong knowledge of facilities management operationsFamiliarity with office equipment and security systemsHands on experience with facilities management software is a plusUnderstanding of safety regulations in officesWell-organisedSound judgement and the ability to think quickly during emergenciesCertifications Occupational Health and SafetyAdditional certification as a facility manager (CFM) will be a plus
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