Executive Secretary (Contract)

Executive Secretary - CONTRACT position  Minimum Requirements: Matric [Grade 12] Secretarial or Office Administration Diploma.
5+ years of secretarial-related working experience is essential.
Advanced Computer literacy: Microsoft Word, Excel, PowerPoint, and Outlook, and advanced PowerPoint presentation certificate and experience.
Responsibilities:  Office Activity Scheduling and Planning: Maintain the Director calendar; schedule executive and broader management and stakeholder meetings; and establish critical event priorities for planning purposes.
Interact internally (executive management and the broader functional management team) and externally (business, vendors, government representatives, and regulators) to confirm arrangements and programs.
Coordinate the booking of venues for meetings.
Coordinate the décor and layout, food service, invitations, functions, and meetings.
Brief the Director on the status of events concerning the confirmation of the guest lists, agendas, schedules of events, speeches, etc.
Ensure universal standards of professionalism and confidentiality are maintained at all times and that decisions and actions taken on behalf of the Director are executed according to company policy.
Executive Support to the Director: Prepare correspondence on the Directors' behalf.
Commission work on the Directors' behalf.
Manage the Directors' electronic diary.
Prepare supporting reports.
Make conference bookings.
Administer vehicle logs, travel, cell phone, and medical claims and ensure submission to the appropriate section for payment, when necessary.
Organise travel and prepare complex travel itineraries for the Director.
Teamwork and Self-Management: Take ownership and accountability for tasks and activities and demonstrate effective self-management in terms of planning prioritizing, and self-development.
Follow through to ensure that quality and productivity standards of work are consistently and accurately maintained.
Inform relevant parties in the event of tasks or deadlines not being met, the potential risks thereof, and provide appropriate resolution.
Support and drive the business core values.
Manage colleagues and clients' expectations and communicate appropriately.
Demonstrate willingness to help others and go the extra mile to meet team targets and objectives.