Executive Personal Assistant (Pa) To The Ceo

Key Responsibilities:Manage the CEO's complex and dynamic calendar, including scheduling meetings, appointments, and travel.Serve as the primary point of contact for internal and external stakeholders on all matters pertaining to the CEO.Draft, review, and organize correspondence, reports, and presentations on behalf of the CEO.Conduct research and provide background information on meeting topics as required.Coordinate and manage special projects as assigned by the CEO.Organize and prepare agendas for executive and board meetings.Take detailed meeting minutes and follow up on action items as needed.Prepare briefing documents, reports, and presentations for meetings.Ensure that the CEO is well-prepared for all engagementsArrange and coordinate the CEO's international and domestic travel, including flights, accommodation, and itineraries.Prepare travel expense reports and ensure timely reconciliation of expenses.Screen and prioritize incoming communications, emails, and phone calls, responding or delegating where appropriate.Maintain a high level of professionalism and confidentiality when handling sensitive information.Act as a liaison between the CEO and other executives, staff, and external stakeholders.Maintain and organize confidential files and records.Manage office supplies and ensure the CEO's office is fully equipped and functional.Handle personal tasks and ad hoc requests as required by the CEO.Assist in organizing and coordinating corporate events, functions, and team-building activities.Manage logistics and support for corporate meetings and conferences attended by the CEO.Competencies:Strong organizational skills and attention to detail.Excellent time management and multitasking abilities.High level of discretion and confidentiality.Exceptional written and verbal communication skills.Ability to work independently and under pressure.Strong problem-solving skills and a proactive attitude.High level of professionalism and interpersonal skills.Qualifications & Experience:Education:Bachelor's degree in Business Administration, Communication, or a related field preferred.Experience:Minimum of 4 years experience as an Executive Assistant or Personal Assistant to C-suite executives.Technical Skills:Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with virtual meeting platforms (Zoom, Microsoft Teams).