Job title: Executive Personal AssistantCompany: Lmp RecruitJob description: Multinational Listed company based in Rosebank in the Financial Technology sector seeks an Executive Personal Assistant which will provide high-level administrative support to Executive Chairman, CEO and Group CFO. We need someone that exhibits a very professional and polished demeanor and fully understands the role of an executive PA. This role requires exceptional organizational skills, a keen eye for detail, and the ability to handle sensitive information with the utmost confidentiality. The ideal candidate will be proactive, efficient, and capable of managing a diverse range of tasks in a fast-paced environment.Qualification and Experience:Tertiary Qualification in Business Administration, Management, or a related fieldMinimum of 8 -10 years of experience as an executive assistant or in a similar role supporting senior executives.Skills and Competencies:Exceptional organizational and time-management skills.Strong written and verbal communication abilities.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.Ability to multitask and prioritize tasks effectively in a fast-paced environment.Strong problem-solving skills and the ability to anticipate needs.High level of professionalism and strong interpersonal skillsPersonal Attributes:Discreet and trustworthy, with a strong sense of integrity.Proactive and self-motivated with a positive attitude.Flexible and adaptable to changing priorities and demands.Key ResponsibilitiesAdministrative Support:Manage and maintain complex calendars, including scheduling meetings, appointments, and travel arrangements.Coordinate and prepare materials for meetings, presentations, minutes, and reports.Handle correspondence, emails, and phone calls, ensuring timely and appropriate responses.Prepare and edit documents, letters, and reports with high accuracy.Project Management:Assist in the planning and execution of special projects and initiatives.Monitor project timelines, deliverables, and coordinate with various departments to ensure completion.Conduct research and gather information as required for projects and reports.Communication:Serve as the primary point of contact between the executives and internal/external stakeholders.Draft, review, and distribute communications on behalf of the CEOs and CFO.Facilitate effective communication within the executive team and across the organization.Event Coordination:Plan and organize executive events, meetings, and conferences, both onsite and offsite.Handle logistics, including venue selection, catering, and travel arrangements for attendees.Confidentiality and Discretion:Handle sensitive and confidential information with the highest level of discretion and integrity.Ensure compliance with company policies and procedures regarding confidentiality.Office Management:Oversee the day-to-day operations of the executive office.Manage office supplies, equipment, and facilities to ensure a well-functioning work environment.Expected salary:Location: Western Cape – Rosebank, JohannesburgJob posting date: Thu, 11 Jul 2024 07:27:54 GMTApply for the job now!
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