This role is to support the Managing Executive: Investment Banking with day-to-day deliverables and on strategic projects by executing, organising and coordinating all functions of the role efficiently and effectively.Job ResponsibilitiesCoordinate executive/manco meetings, collate required information, ensure that required packs are combined and loaded onto the system and submissions are followed up on; and that documents are compared, merged and formatted in line with requirements, to prepare Manco members and attendees.Support IB Manco in relation to governance meetings including setting agenda, pack collation/distribution, minute taking, sign off/distribution.Plan, organise and anticipate requirements well in advance, to support the Managing Executive by providing high-level administrative support.Coordinate the logistics for internal and external events/meetings including catering, venue and technology requirements.Responsible for taking minutes of meetings, tracking action items, consolidating and providing feedback to relevant stakeholders/committees.Serve as primary source of contact for the IB Manco correspondence, documentation and communication.Manage and maintain the Managing Executive's diary and mailbox effectively to optimise time by taking cognisance of business priorities when planning and organising events and meetings.Monitor the Managing Executive's inbox and deal with any correspondence that can be managed on behalf of the Executive, and address matters or escalate concerns using discretionary decision making.Ensure that correspondence, documents and reports are appropriately laid out in compliance with Nedbank's standards, formats and are appropriately forwarded to the correct parties in a timely manner.Prioritise conflicting needs; handle matters efficiently and follow through on projects to successful completion.Keep abreast of technology requirements, adhering to privacy and confidentiality requirements.Build collaborative relationships with internal, external stakeholders through effective communication and work closely with IB Manco and their managerial support.Ensure all calls are answered timeously in a professional & friendly manner and are appropriately routed and screened.Arrange detailed travel plans and required documentation and keep abreast of relevant country specific security or risk issues.Ensure cost effective office management by managing resources, minimising waste and adherence to allocated budget.Perform general administrative functions and manage office administration as required.Essential Qualifications - NQF LevelMatric / Grade 12 / National Senior CertificateDiplomaMinimum Experience Level5 years experience as senior personal assistantTechnical / Professional KnowledgeAdministrative procedures and systemsBanking proceduresBusiness principlesBusiness terms and definitionsData analysisGovernance, Risk and ControlsRelevant regulatory knowledgeRelevant software and systems knowledgeBusiness writing skillsMinutes takingCommunicationEnergyInitiating ActionStress ToleranceWork StandardsPlanning and OrganizingEmployment Equity StatementPreference will be given to individuals from underrepresented groups.
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