Executive Personal Assistant

Job Title: Personal Assistant to SIOP Africa President and Secretary-General
Company: Wits Health Consortium
The Personal Assistant will provide high-level support to the SIOP Africa President and Secretary-General, acting as the first point of contact for queries and managing the administration of their day-to-day operations.
Main Responsibilities:

Organize and maintain the President's and Secretary-General's diaries
Coordinate and schedule appointments and meetings
Screen telephone calls, enquiries or requests and handle them when appropriate
Prepare agendas for meetings
Assist in preparing documents, reports, and presentations
Deal with incoming emails – often corresponding on behalf of the President and S-G
Manage and maintain database for bank mandates and Syndicate/Divisions registrations
Create Doodle polls, invite participants, liaise with participants' secretaries, as needed
Maintain relevant office systems such as electronic and manual filing systems
In the absence of the S-G, conduct relevant follow-ups, make decisions, and delegate work to others as per instruction
Booking, coordinate and confirm travel arrangements
Provide itinerary as required
Process travel expense claims

Requirements:

Relevant Degree or Diploma
Minimum of 1 year Secretarial/Personal Assistant experience
Exceptional organizational and administrative skills with working knowledge of Microsoft Office
Computer Literate
Ability to maintain confidentiality, tact and professionalism at all times
Assertive, confident and adaptable
Self-motivated
Attention to detail
Availability to work flexible hours, including some global work

Desirable Qualifications:

Own reliable transport
Able to use transcription software's

How to Apply:
Please submit a detailed updated CV if you meet the minimum job requirements and experience.
AJ PERSONNEL is responsible for advertising this position on behalf of Wits Health Consortium.
Wits Health Consortium will only respond to shortlisted candidates.
Candidates who have not been contacted within two weeks of the closing date can consider their applications to be unsuccessful.
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