Main Purpose:To provide a professional and comprehensive service to the CEO, that includes critical business-orientated support as well as secretarial and administrative support. Maintain high professional and ethical standards in dealing with strategically sensitive and confidential information.Key Responsibilities:Provide and manage a sophisticated calendar management for the CEO while prioritising inquiries and requests, making judgements and recommendations to ensure smooth day- to-day engagements.Work closely with the CEO to keep them well-informed of upcoming commitments, responsibilities and following up appropriately.Execute and complete a broad variety of administrative tasks that facilitate the CEO's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; composing and preparing correspondence; maintaining contact lists; making local and international travel arrangements; and maintaining an electronic filing system and records including documents and minutes.Organize and prioritize tasks ensuring deadlines are met and follow-ups are completed.Maintain confidentiality and handle sensitive information with discretion.Coordinate all Executive Team meetings and retreats and assist with staff meetings and events as needed.Handle and serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO's style and organization policy.Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team.Communicate with different levels in the organisation and acting as Ambassador of the CEO's office.Other projects/duties as assigned for the overall benefit of the organization.TECHNICAL COMPETENCIESRecording Minutes in Exco meetings and Other MeetingsEmail Response HandlingEvent/Travel PlanningTelephony SkillsComputer LiteracyStrong initiative/ self-starterStrong problem solverMINIMUM QUALIFICATIONMatric3 Year Secretarial Diploma or relevant Business Administration qualificationMINIMUM EXPERIENCEMinimum 5 -7 years' work experience in a similar roleProven experience as an Executive assistant, or similar role supporting senior executivesExceptional planning and time management skillsExcellent verbal and written communication skills in EnglishExcellent interpersonal skills, customer service and conflict handling skillsComprehensive understanding of office management systems and applications - Advanced Word/ PowerPoint/ Internet (ability to do on-line bookings), Intermediate ExcelADDITIONAL REQUIREMENTSStress toleranceUnderstanding of Banking and HR environments will be beneficialValid driver's licenseHigh professional standards, discretion and confidentialityAbility to work and make decisions independentlyWoolworths Financial Services is a proud South African brand, who is committed to transformation. Meeting our employment equity goals will be considered in our recruitment decisions.CLOSING DATE: 29 August 2024
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