PURPOSE OF THE JOB: To provide comprehensive administrative, organisational, and secretarial support to Executive Management and their teams, ensuring smooth and efficient operations.
KEY RESPONSIBILITIES: Administrative & Secretarial Support: Manage executive calendars, coordinate meetings and handle office reception.Prepare agendas, take minutes and distribute meeting documents.Type and distribute management reports, handle correspondence and manage general office duties.Ensure confidentiality and maintain secure record-keeping practices.Financial & Vendor Management: Process payments, manage budgets, and reconcile accounts using SAP.Handle vendor and supplier onboarding, ensuring timely and accurate transactions.Event & Travel Coordination: Organise and manage logistics for group forums, conferences, meetings, and workshops.Arrange local and international travel, including visa applications and foreign exchange requirements.Relationship Management: Build and maintain strong relationships with other PAs across Pepkor and its brands.Coordinate with different departments to ensure smooth communication and collaboration.Project & Special Task Support: Assist with administrative tasks for various projects.Manage ad hoc requests, including CSI administration and logistical support for departmental activities.QUALIFICATIONS, KNOWLEDGE & EXPERIENCE: Grade 12 certificate.Secretarial Diploma or equivalent qualification is ideal.Minimum of 3 years of experience as a Secretary or PA to executive or senior management.Experience within a listed company or any other Pepkor brand is advantageous.Strong organisational skills with the ability to manage multiple tasks and prioritise effectively.Proven ability to build and maintain relationships across different business units.Strong administrative skills with a high attention to detail.Advanced computer literacy, including proficiency in Google Workspace and MS Office.Key Competencies: Problem-solving, planning, organising, attention to detail, service orientation, stress tolerance, effective communication, and relationship-building.CLOSING DATE: 30 August 2024 If you do not hear from us within 4 weeks of the closing date of this position, please regard your application as being unsuccessful.
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Pepkor strives for equal opportunity in terms of its employment equity guidelines.
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