EXECUTIVE ASSISTANT TO THE HEAD OF THE OPERATIONS DEPARTMENTSt Stithians College is a proudly South African school, embracing diversity and offering a distinctive educational experience. Founded as a Methodist Church School, our Christian spirituality is central to our identity. Our College consists of primary and secondary boys' and girls' schools, together with a co-educational junior primary school. We are an independent, non-profit institution located on an expansive green campus in Sandton, Johannesburg. In addition, St Stithians incorporates Kamoka Bush School near Modimolle, and the Thandulwazi Maths & Science Academy on our Campus. As a College, we are intent on Inspiring Excellence and Making a World of Difference. Executive Assistant to the Head of Operations DepartmentWe are excited to welcome applications for the above mentioned role within Campus Operations Department, which requires passion, commitment, innovative thinking and leading-edge ability. The requirements for this position are: Secretarial Certificate / Diploma or equivalentMinimum 5 -7 years working experience, with at least 3 years in a similar position working with an executive leaderExperience in working in an educational institution would be a distinct advantageAdvanced working knowledge of Microsoft Office (Outlook, Excell, PowerPoint, and Word)Minute taking and meeting scheduling experience is essentialExcellent command of English (verbal and written communication) is essentialExceptional planning and organisational skills, with attention to detailExcellent one-on-one problem solving and collaborating skillsHigh levels of integrity and confidentiality together with emotional maturity and a professional work ethicMature, empathetic, and professional in dealing with staff and parentsAbility to work in a teamAbility to multi-task and provide full administrative support to the Head and other members of the operations management teamA confident individual who is responsible and able to work under pressure and handle high work volumesDemonstrated ability to prioritise, take initiative and work independentlyFlexibility to work outside of normal office hours when requiredPunctual, dependable and trustworthyPromoting the values, Christian ethos and mission of the College, as well as participating in the broader life of St Stithians CollegeResponsibilities include but are not limited to: The administration and daily functioning of the office of the Head, and responding to correspondence on behalf of the HeadDiary management and co-ordination including meetings and appointmentsFilling Management (Head's Office, Department Filling - Electronic and Hard Copy)Handling and screening of telephone calls, emails, and face-to-face queries from parents, staff, and the publicFleet Administration (Licensing of College Vehicles, Fuel Account Management, Vehicles Records and Processing of Payments)Handling a wide range of information, some of which requires a dedicated level of confidentialityHead's office administration – Credit Card Purchases and Monthly Reconciliation, Travel Arrangements and Internal Meetings Co-ordination,Administration and Processing of Insurance Claims and FinesDrafting of reports, communique, and correspondence on behalf of the HeadSecretary of the Planning and Development Committee (Committee Administration, Minutes, Bookings and Coordination)PV Plant Administrator (Record keeping, Monthly Reconciliation, and PPA Support)Interacting with parents, staff, alumni, and the broader Saints community ensuring high levels of diplomacy, tact, and respect in all interactionsApplications received via email will not be considered. Applications must be done via the above link only.
St Stithians College is an Equal Opportunity Employer and makes appointments within the context of its transformation imperatives Peter Place | Lyme Park | Sandton | 2191 Private Bag 2 | Randburg | 2125 | South Africa www.stithian.com
The College reserves the right not to proceed with this post. Applications are invited from South African citizens. An application will not in itself entitle the applicant to an interview or appointment and failure to meet the minimum requirements of the advertised post will result in applications automatically disqualifying themselves from consideration.
Only short listed candidates will be contacted. St Stithians College, in line with POPIA (Protection of Personal Information Act) will attempt to ensure the confidentiality of all applicants for this role. All reasonable measures will be in place to protect personal information but will be used in the recruitment, selection, and reporting process. By submitting your application for this position, you are recognising and accepting this disclaimer
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