EXECUTIVE ASSISTANT with LEGAL & COMPLIANCE focus (Manufacturing) - R 40k pm NEG - CLOSE TO VILLIERA WINE FARM, CAPE TOWNBENEFITS:Opportunity to work closely with top-level executives and gain insights into various aspects of business management.Professional development opportunities to enhance skills and career growth.Competitive salary and benefits package.Diverse and inclusive culture.If you are an experienced Executive Assistant that values quality, tradition, and a forward-thinking approach, this top manufacturing group is the right fit for your outstanding organizational prowess, particularly if you excel in a fast-paced environment, and have a keen interest in legal compliance, specifically in manufacturing / mining and factory health and safety. Role supports the GM and MD and requires meticulous attention to detail, ability to multitask and effective communication skills to collaborate with various stakeholders.RequirementsQualifications and SkillsA degree or diploma in Business Administration, Legal Studies, or a related field is preferable.Proven experience as a Personal Assistant or in an executive support role.Strong proficiency in Microsoft Office Suite, particularly Excel, Word, and PowerPoint.Excellent organizational skills, attention to detail, and ability to prioritize tasks effectively.Familiarity with legal compliance procedures and terminology, particularly in manufacturing/mining compliance and factory health and safety.Exceptional written and verbal communication skills.Ability to work independently, proactively anticipate needs, and take initiative.Discretion and professionalism in handling confidential information.Flexible and adaptable, with a positive attitude and strong problem-solving abilities.Key ResponsibilitiesOrganizational ExpertiseImplement efficient filing systems for both physical and digital documents, ensuring easy retrieval and confidentiality.Streamline administrative processes and assist in optimizing workflow efficiency for the executive team.Executive SupportAct as the primary point of contact for the General Manager and Managing Director, managing their calendars, appointments, and correspondence.Coordinate travel arrangements, itineraries, and accommodation for business trips, conferences, and meetings.Utilize advanced Excel skills to create, update, and maintain various reports, spreadsheets, and data analysis for decision-making purposes.Generate accurate and visually appealing presentations using MS Office tools to support executive communications.Legal Compliance and Secretarial SupportAssist in legal compliance matters, specifically focusing on mining regulations and factory health and safety requirements.Collaborate with legal teams to draft, review, and proofread legal documents, contracts, and agreements.Serve as a liaison between the executive team and legal advisors, ensuring timely responses to legal inquiries.Communication and CoordinationPrepare and distribute internal and external communications on behalf of the executive team.Coordinate meetings, conferences, and events, including logistics, agendas, and follow-up actions.Confidentiality and DiscretionHandle sensitive information with the utmost confidentiality and discretion, maintaining professionalism always.Project SupportAssist in managing special projects and initiatives, coordinating tasks, deadlines, and resources as needed.
#J-18808-Ljbffr
