Direct message the job poster from Irvine PartnersResident ECD at Irvine Partners Creative CommunicationsAre you a highly organised and proactive individual with a knack for managing executive-level responsibilities? Irvine Partners is seeking an Executive Assistant to provide crucial support to the Senior Leadership Team. As the Executive Assistant, you will play a pivotal role in ensuring seamless operations and effective decision-making within the organisation.As Executive Assistant, you will be supporting the SLT of Irvine Partners. This will include calendar management, travel and event coordination, expense reports, office events and other ad hoc projects.Key responsibilities:Make travel and accommodation arrangementsManage calendars, schedule internal and external meetings and events, and coordinate with outside parties as necessaryAct as office manager or liaison across regions assisting with leases, finding venues, purchasing supplies, etc.Support effective and efficient decision making by the CEO and SLT by drafting or obtaining meeting agendas, pre-reads, and key information from other stakeholdersMake travel arrangements and accommodations (domestic and international travel)Help plan events, working closely with project manager and Business Unit Directors, ensuring that staff and client birthdays and work anniversaries are notedAssist with setting up new hires, ensuring they are set on their first day with orientations, office supplies, office entry keys and tags, and swag bags, and that they are added to the right email and channelsSteer staff with laptop or software problems towards solutionsQualifications:Proven experience as an Executive Assistant or in a similar roleExceptional organisational and multitasking abilitiesStrong communication and interpersonal skillsProficiency in Google Suite and calendar management toolsPrevious experience in event planning is a plusSeniority levelMid-Senior levelEmployment typeFull-timeJob functionAdministrativeIndustriesPublic Relations and Communications Services
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