Executive Assistant

Key requirementMatricSecretarial Certificate/DiplomaProficient in MS Office Strong problem solving and analytical skillsStrong planning skillsExcellent communication skillsAbility to multitaskNumerical skillsKey ResponsibilityArrange travel schedule and reservations as needed, including expense reimbursementCoordinate executive communications including taking calls, responding to emails and interfacing with clientsPrepare internal and external corporate documents and presentations for executive team membersPrepare board packs for board meetingsMinute taking in meetings as and when requestedSchedule meetings and appointments and manage travel itinerariesArrange corporate events to take place outside of the workplace, staff appreciation eventsMaintain an organized filling system of paper and electronic documentsCoordinate events, including conferences, seminarsPurchase and maintain inventory of supplies for office stationery, groceries and cleaning productsCompany insurance administrationMonthly exco reports