Executive Assistant

Responsibilities:

Arrange Executives' calendars, including scheduling meetings, appointments, and travel arrangements.
Schedule, organize, and arrange meetings and appointments as needed.
Confirm appointments the day before.
Relay relevant upcoming appointments to Executives daily to keep them informed of their schedules.
Coordinate and maintain electronic calendars of the Executive Team.
Assist the Executive Team in coordinating meeting rhythms and tracking team member action items (daily, weekly, monthly, and quarterly).
Provide strong secretarial support to the Executive Team by managing their workload, taking notes, producing minutes, and sending action items to the team.
Coordinate and prioritize incoming communications, including emails and phone calls, ensuring prompt attention to matters.
Organize meetings, conferences, and special events, including logistics, agenda preparation, and follow-up actions.
Prepare correspondence, presentations, and other documents.
Serve as liaison between Executives, internal teams, clients, and external stakeholders, maintaining professional and confidential communication at all times.
Book flights, accommodations, car rentals, and related events at least one week prior to travel after authorization.
Apply for and complete all documentation for travel visas.
Manage special projects and initiatives assigned by the Executives, ensuring timely completion and delivery.
Manage the email database in Pipedrive.
Print and manage marketing materials.
Assist with personal tasks and errands for the Executive Team as needed.
Perform other administrative duties as required to support the Executive Team.

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