Executive Assistant

Minimum Requirements: 6-8 years of experience with a minimum of 3 years in an Executive Assistant role supporting senior leaders.Must be fluent in reading and writing IsiZulu and English.Experience using Travel & Expense software i.e., Concur.Highly proficient managing senior level's Outlook calendars.Advanced skills in Microsoft Suite to include Word, Excel, Outlook, and PowerPoint.Ability to maintain confidentiality.Excellent organizational and time management skills.Strong interpersonal and verbal and written communication skills.Highly organized with the ability to oversee multiple projects at once.Works with a sense of urgency and thoroughness while maintaining composure.Must be able to travel as and when required.Core Responsibilities: Personal Assistant to the Business Development Director.Administrator for the Strategy and Business Development department as well as the head office located in Durban.Making travel arrangements.Managing the executive's calendar, including making appointments and prioritizing the most sensitive matters.Handling memos, reports, invoices, and related documents, including sensitive information.Office duties, such as sourcing supplies and handling the filing system.Providing administrative assistance, such as writing and editing emails, drafting memos, and preparing communications on the executive's behalf.Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department.Creating and maintaining spreadsheets for leadership (KPIs, goals, budgets).Preparing conference rooms for in-person meetings - includes technology set-up and clean-up of conference rooms.Assisting with compiling information and preparing spreadsheets.Assisting with PowerPoint slides for various topics and events.
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