Events Sales Coordinator - Stellenbosch / Brackenfell

Luxury Hotel & Estate in the Stellenbosch / Brackenfell area is looking for a dynamic Events Sales Coordinator who will assist the Events Team in putting on a range of events and assists during the whole process from the planning stage, right through to the actual day itself and the post-event requirements. The role is mostly admin-driven but requires hands-on assistance if the event requires.
Responsibilities:

Assist manager with daily site inspections and inquiries.
Liaise with clients to find out their exact event requirements.
Creating event proposals which fit client requirements and presenting proposals by deadline
Gathering all event information from the client
Provide clients & potential clients with the necessary documentation to secure an event- quotations, pro-forma invoice, tax invoice
Issuing invoices and collecting payments in a timely manner, and creating comprehensive and readable financial reports
Obtain quotations from, suppliers and contractors.
Maintaining a working relationship with vendors
Assist the Events manager on the day of the event to ensure event runs smoothly
Generate event sheets according to the event specifications
Keep track and follow up on client payments

Requirements:

A minimum of 2+ years of experience in a similar role within the hospitality or Events industry
Excellent communication, negotiation, and presentation skills.
Highly organized, with the ability to multitask and prioritize effectively in a fast-paced environment.
Proficiency in MS Office suite and Opera.
Work co-cooperatively with others in the team
Have a willingness to learn and a can-do attitude.
Organizational skills and attention to detail.
Communication and interpersonal skills.
Negotiation skills when looking for the best price from, suppliers and contractors.
Time-management skills and the ability to work under pressure to ensure the efficient running of an event.
Problem-solving skills and diplomacy.
A good understanding of event budgets
Administrative and IT skills
Self-motivation and enthusiasm.


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