ResponsibilitiesMonitor communications with clients regarding submissions.Manage any process variances from the administration process with the SDF assistant.Create Employment Equity profiles for clients.Identify whether the client is a designated employer and compliant.Provide EE analysis and EE Plan/EE File information.Communicate with the SDF assistant to action the Quoting process (Where the client is not a retainer client).Ensure that EE files and EEA12/13 are up to date and compliant where applicable.Complete relevant information relating to the EEA13 and meeting minutes of the client.Complete EEA 4 variable remuneration report and consult with the client on any variances that may be identified.Upload all the reports and content to the DoEL Employment Equity submissions portal.Update Employer information and resolve errors on the system.Monitor client completion on SDF tracker and manage any variances.Administrate all retainer client's EE Files.Identify any once-off clients that need assistance with EE files.Conduct analysis of workforce and provide EEA12 reports to clients on request.Consult on policies and practices required to achieve compliance with the EE Act.Monitor and consult on notices and posters as required by the EE Act.Update EE Employee profiles based on feedback during the EE committee meetings.Drafting minutes of the EE committee meetings and update the client EE file.Ensure attendance registers and agendas are drafted accordingly.Update the client on any changes to legislation and adapt the EE file accordingly.Consult on any queries received from the client.Provide evidence of reporting to the BBBEE advisor or analyst where requested.WSP ATR ResponsibilitiesLiaise with clients on general correspondence.Administration of reports, presentations and correspondence.Management of databases and filing systems.Implementing and maintaining procedures/administrative systems.Liaising with staff, suppliers and clients.Drafting of client quotes and Service Level Agreements.Drafting and distribution of meeting minutes.Liaising and corresponding with SETA's regarding client queries, remediation, remittance and any other tasks that may be required from time to time.Follow up with clients to collect any information needed to achieve the tasks as set out in the Service Level Agreement.Compiling WSP/ATR employee templates for submissions.Compiling Employment Equity employee templates.Tracking of interventions implemented by the skills implementation department for the purposes of WSP/ATR and Discretionary grant submissions.Provision of records as required by the BBBEE advisors.Effective co-ordination of submissions within the relevant deadlines.
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