Manages the divisional employment costs and directs the activities of wage staff, monitors the payroll processing objectives including audits and relevant legislative compliance (affecting employer/employee relationship).MAIN OUTPUTSOccupational TasksManage accurate payment of employees within the division for Permanent and Temporary Wage employeesOversee and manage overall company payroll objectives within the divisionManage compliance with policies, procedures and legislation to mitigate governance risksPrepare monthly reports on the Wage Cost measurements as well as Operational Wage risks to the COO and Divisional Finance ManagerReview PRP shifts and change requests to be aligned with approved costingsManage accurate payment of employees within the divisionCompliant and accurate Wages payrollDetermine employee costs to the company and ensure compliant and accurate payrollApply and implement proper procedures and ensure compliant and accurate payrollAnalyze and provide monthly reports on Wage journals to the Divisional Financial Manager and Divisional Finance ManagerOversee and manage overall company payroll objectivesManage department strategy for the division in collaboration with the COO and Divisional Financial ManagerPlan, organize and monitor work within the payroll environment in the division in collaboration with the Divisional Finance ManagerPayroll ReportsConduct (predictive analysis) business intelligence reports for payroll functions – work closely with the Divisional Finance ManagersDivisional Measurement reports identifying risk areas and track any non-compliance.Divisional Wage Cost reports explaining MOM and QTQ and YOY variancesDivisional ETI measurements, forecasting and tracking statisticsDivisional Wage Cost analysis for Payroll Flash & CFO Quarter reportsDivisional PRP hours analysis for Payroll Flash & CFO Quarter reportsManage compliance of policies, procedures, and legislation to mitigate governance risksCompliant payroll functionImplement procedures for managing areas within the payroll environment & customer service impact (internal and external) according to the directive of the Divisional Financial ManagerImplement process of conducting (predictive analysis) business intelligence reporting to improve employment cost according to the directive of the Divisional Finance ManagerImplement procedures for managing audits for payroll according to the directive of the Divisional Finance ManagerMonitor archiving of Wage documents and paperworkMeasurement Reporting for Divisional Financial Manager and COO MOM and YOY reportingLeave cost analysisDivisional Leave BalancesSubmit accurate and timeous Bi-weekly report on progress to GMsExtract leave balance for all prefixes and distribute to Ops / GMs / RWAsScrutinize high leave balances and communicate to Ops / GMs / RWAs / FMsLeave CreditSubmit accurate and timeous Bi-weekly report on progress to GMsDrive wage efficiencies by managing the accuracy of payrollReport Budget VS leave balances actuals to Divisional Finance Manager & COOLeave ReplacementsSubmit accurate and timeous Bi-weekly report on progress to GMsDrive replacements dailyLeave credit vs Leave ReplacementsReport Budget VS leave replacements actuals to Divisional Finance Manager & COOTEMP employed longer than 3 monthsLate TerminationsExcessive overtimeAll allowancesProlonged absenteeismRate of Pay comparisonsETIForeign Nationals vs National checking ID & Work permit accuracy and complianceTEMP onboarding accuracySummary of Archiving Wage documents and paperworkReport on staff movement and headcountsOperational Wage Workforce Management with GMs / Divisional Finance Manager & COOManage accurate use of Contractual Temp on Time & AttendanceAnalyze and Drive reduction of leave cost on Balance SheetManage and monitor Wage costsManage compliance on TEMP employed longer than 3 monthsManage Termination processes done on timeDrive excessive overtime based on MOM flash Monthly comparisons to Divisional Finance Manager and COOAnalyze all allowances based on MOM flash Monthly comparisons to Divisional Finance Manager and COOMonitoring staff movement (Terminations, New Hires, Promotions and transfer to Permanent positions)TrainingWeekly Training of the Wage Administrators in accordance with the National Payroll training scheduleMeetingsFeedback on Monthly GM's meetingSchedule Operational Meetings in the division to discuss Wage issuesOperational One on One sessions where requiredAttend Bi-weekly/monthly GMs / Finance Manager-Payroll/ Divisional Finance Manager & COO meetingsQUALIFICATIONS AND SKILLSThe Applicant must meet the following requirements:Payroll Diploma or Degree in Finance with Payroll experienceSouth African Payroll Association - Professional CertificationGrade 12Code 08Minimum 10 years at a Payroll Management level, with practical monthly reconciliation to confirm balance due, processing of monthly payments, Payroll Tax knowledge, application of ETI legislation, UIF, and Skills Legislation, SARS Regulation, Compliance to Safety Health Environmental Risk and Quality (SHERQ), Compliance to relevant Labour and Equity Legislation Laws, Compliance with COIDA, Compliance of Tax and Company Statutes, Human Resources Management, Payroll Theory and Application, Payroll Accounting, Business Intelligence Reporting and Payroll AuditsAll employee related legislation (e.g. BCEA, EEA, SDA, UICA, WCA etc.), including sections of Labour Legislation (LRA), and 4th & 7th Schedules to the Income Tax legislation and related Bargaining council regulationsMS Excel, MS Outlook (Intermediate skill level), SAP knowledge
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