Responsibilities: Manage the administration of payroll: Manage the authorization of payments on PERSAL. Oversee and attend to approvals, adjustments and recalculations of payments Liaise and interact with internal and external stakeholders relevant to the unit Ensure employees tax compliance of the organization Review and authorize all payroll related expenditures journals Manage debtors book (i.e. recording, collections of debt and reporting) Year-end and interim reporting on payroll management Review and authorize PERSAL and Accpac reconciliations Effective management of fixed assets: Review and authorize assets additions journals Review and authorize assets disposals journals Review monthly fixed assets reconciliations Liaise and interact with internal and external stakeholders relevant to the unit Oversee assets depreciation and impairment/valuation processes Review assets useful lives annually Year end and interim reporting on asset management Oversee assets verification process Manage the compilation and maintenance of fixed assets register Effective management of accounts payable : Manage the authorization processes of invoices by cost centres Liaise and interact with internal and external stakeholders relevant to the unit Oversee capturing of invoices and payment processes Ensure quarterly reporting to M&E on 30 days compliance as per Treasury regulations Review and authorize suppliers reconciliations Authorize payment runs Year end and interim reporting on accounts payable Financial controls and reporting: Develop templates for financial reporting and implement good systems of internal control for financial reporting Monitor, review and improve these templates and controls for effectiveness Review the monthly reports on admin expense accounting for correctness and fair presentation as required by stakeholders Prepare interim and annual financial statements of the company Liaise and interact with internal and external stakeholders relevant to the unit Review and authorize all accounting journals Review monthly reconciliations Manage the implementation and maintenance of the finance administration guidelines and policies: Ensure all legislations and regulations and policies are complied with Undertake research on latest trends on finance administration Support the development and ensure the implementation of finance administration policies Ensure that policies are in line with Departments strategic objectives and Treasury Regulations Oversee continued adherence thereto Undertake corrective measures on deviation Undertake and facilitate training to relevant stakeholders on related policies Manage all resources of the unit: Set, agree and monitor performance of direct reports, check that it is aligned with planned targets. Manage the audit process (i.e submission of information and reports) Develop the APP targets of the unit Manage the budget of the unit and monitor expenditure patterns as per the prescripts Allocate work according to the individual workload, expertise and developmental needs of the individual. Identify development and succession planning requirements Ensure employment equity compliance Monitor that outputs achieve business requirements Facilitate staff productivity and efficiency, minimizing absenteeism and turnover figures - Motivate staff through the implementation of various reward mechanisms - Facilitate departmental communication through appropriate structures and systems Manage the budget of the unit and monitor expenditure patterns as per prescripts
