Deputy Director Admin Office of the CEO PRETORIA Admin and Office Management Pretoria - Gauteng Deputy Director Admin Office of the CEO Pretoria 12 Month Fixed term contract R 679 700pa PURPOSE OF THE POST To provide strategic, financial, administrative and overall management of the Chief Executive Office (CEO) Office.
This includes providing Secretariat to the Council, development of strategic and annual performance plans and quarterly and annual reports, budget coordination, human resource coordination, communication, records and knowledge management, manage CEO projects, events coordination and office management.
DESCRIPTION OF TASKS Strategic and Annual Planning and Reporting: Coordinate inputs, conduct desktop research, consult relevant stakeholders (council, experts, staff, etc.)
and draft strategic and annual performance plans Draft presentations and submissions to Council, Minister and Parliament Facilitate the publication process for approved plans and reports Draft quarterly and annual reports Draft submissions to Council, and Minister Monitor Secretariats project performance Coordinate and manage the CEO projects Arrange and coordinate quarterly reviews and planning sessions Board/Council Secretariat: Facilitate the approval and submission of Advice to the Minister Coordinate and manage activities (including launch of STI Indicators Report-flagship project) of Council and EXCO Arrange Council and EXCO meetings Manage interface between Council, Director-General (DG) and Minister Facilitate dissemination of all reports after Advice Letters have been presented to Minister Ensure all Council and EXCO decisions are in compliance with the relevant Act and department policies Ensure highest form of corporate governance is maintained including the implementation of the Council charter.
Financial Management and Coordination: Manage MTEF and operational budgeting processes Manage expenditure control and monitoring Develop and provide responses to all related queries from Finance Facilitation of collaborative administrative function within and in support of the CEO office Administration and coordination: Manage and create all administrative processes and projects within the CEOs office Monitor adherence to Department and Council policies Manage quality assurance of all documentation and submissions Monitor all submissions Coordinate Secretariat and management meetings Develop and provide responses to all related queries from the CEOs office or elsewhere in the department Communication: Coordinate the collation and dissemination of information within the Secretariat Manage external liaison as instructed by the CEO Draft internal administration policies and procedures Records and knowledge management: Recording of all meetings in Alfresco Development of knowledge management tools Development of knowledge management strategy COMPETENCIES, KNOWLEDGE AND SKILLS: Knowledge of Government and Parliamentary processes.
Knowledge of Departmental policies, processes and procedures.
An extensive knowledge of Finances processes, Human resource procedures, and Administration.
Understanding of corporate governance systems.
Good knowledge and understanding of PFMA & PSR.
Basic understanding of the NSI.
Financial Management Planning and organising Change management Influencing skills Service delivery and innovation Customer orientation and service Problem solving skills Policy development Communication (writing, presentation & verbal) Computer literacy Analytical skills Negotiations Stakeholder liaison Project management Stakeholder management Ability to work with diverse people Ability to work under pressure Ability to work independently Team player Be innovative and creative Ability to analyse and resolve problems in the daily operations of the CEOs office.
Ability to prioritize work schedules and meet commitments and deadlines.
Can work in high pressured environment QUALIFICATION AND EXPERIENCE REQUIREMENTS: Minimum a relevant NQF Level 6 National Diploma / Degree 3 years experience in at least two of these areas; (administration, planning, reporting and governance) within the Senior Management Office.
Closing date for applications: 22 January 2025 Should you not hear from us within 14 days of the closing date, please consider your application unsuccessful.
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