Dealing with other department's demandsCylinder Management (On time Invoicing/credit note processing)Debtors managementCOD customers managementPetty cashDaily sales reportCustomer base: Customers, Internal CustomersActivitiesAdministration:Do approval requestsProcess requests on Optima (manage stock required for the depot (order and buy) e.g., Paper, water, other consumables)Verify and monitor accuracy of customer invoices processed and timelines are metVerify the accuracy of customer credit notes processed and ensure timelines are metMonitor Competitor processing/queries and return ratesDelete unused Sales Orders and Post Goods NumbersMonitor and assist in following-up on overdue accounts and queriesResponsible for petty cash control account balancing at all timesFiling/ArchivingAssist in writing up of delivery notebooks should it be requiredAssist with completion and verification of MBR reportReporting:Ensure weekly debtors report is available, monitor progress on overdue accountsDaily Sales report by 2pm dailyManagement:Motivate, lead and guide all staff under your controlTrain staff where necessaryCarry out relief work in the absence of the Depot Manager and when requiredTime management of all reporting staffManage team's performance by means of KPI, regular follow-up meetingsHealth, Safety, Environment and Quality:Be part of the daily, weekly and monthly Safety meetingsReport near missesManage systems/procedures, incidents reporting to company policies and relevant regulationsAdhere to all health and safety regulationsAssist with upholding the ONE Maestro Integrated system with the Depot Manager and other staffCandidate ProfileDiploma in AccountingA minimum of 2-3 years working experience in AccountingKnowledge of stock control and management gained in a petrochemical / LPG production or industrial environmentA good knowledge of relevant legislation that impacts on LPG distribution and installations for example OHS-Act, HAZCHEM and relevant SABS regulationsExcellent Knowledge of Industrial RelationsExcellent Knowledge of SAPIntermediate to advanced level Microsoft Office proficiencyAdditional InformationDepot Finance and Administration.Adhere to all company policies and procedures related to finance function.TotalEnergies values diversity, promotes individual growth and offers equal opportunity careers.Give your best to better energy and make the commitment with Total. With over 500-plus professions in 130 countries, we offer high safety and environmental standards, strong ethical values, an innovation culture and wide-ranging career development.Be part of the global team whose mission is already shared by 100,000 employees: to make energy better each and every day.
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