Departmental Secretary (P11) (Faculty of Art, Design & Architecture: Department of Fashion Design) (Re-advert)Advert reference: uj_001625
Advert status: Online
Apply by: 23 August 2024
Position SummaryJob category: Education and Training
Campus: Auckland Park Bunting Road Campus
Contract: Permanent
Remuneration: Market Related
EE position: EE
IntroductionThe University of Johannesburg (UJ) is a vibrant and cosmopolitan university, anchored in Africa and driven by a powerful strategy focused on attaining global excellence and stature (GES). With an emphasis on independent thinking, sustainable development, and strategic partnerships, UJ is an international university of choice.
The Faculty of Art, Design and Architecture (FADA) offers a dynamic focus on creativity, collaboration, critical thinking and problem-solving. The Faculty and the Departments of Fashion Design and Industrial Design have excellent facilities and staff and work closely with industry stakeholders to ensure that its programmes remain relevant and that students are empowered to deal with constant change. The Heads of Department for Fashion Design and Industrial Design are recruiting for a Departmental Secretary to provide administrative support to them in their role.
Responsibilities: The successful incumbent will be expected to fulfil the responsibilities of Department Secretary: Departmental general and academic administration activities for the Department of Fashion and Industrial Design.Respond timeously to and distribute communication.Manage Head of Department (HoD) diaries.Coordinate agendas, minute-taking and Departmental meetings.Engage with relevant stakeholders and industry.Maintain filing and record management systems.Manage the complete student life cycle from queries, admissions to graduation.General administration support for HoDs and staff.Issue Department marketing materials.Stock control and general ordering of stationery and refreshments.Administrative and travel arrangements.Assist with UJ support divisions.Minimum Requirements: Matric/Grade 12 certificate.A relevant Diploma or certificate or equivalent at minimum on NQF level 6 with three (3) to five (5) years' relevant job experience.Three (3) years' experience in academic administration within a tertiary education environment.Minimum two (2) years' experience in Oracle system.Minimum three (3) years' experience in MS Office, especially MS Word and Excel.Minimum two (2) years' experience in ITS system.Minimum three (3) years' experience in student life cycle.Competencies and Behavioural Attributes: Excellent organisation, planning, administrative and writing skills.Strong interpersonal skills that acknowledge different cultural perspectives.Reliability and integrity.Proactiveness and self-motivated.Good problem-solving skills.The ability to adapt to changing circumstances.Enquiries: Enquiries regarding the job content: Prof Neshane Harvey on Tel: (011) 559 1072
Your application, comprising of a detailed Curriculum Vitae as well as the names and full contact details of at least three traceable and credible referees must be uploaded before or on the closing date of the advertised post. Please also attach the following: a copy of your highest academic qualification, proof of registration with professional bodies you might belong to.
Candidates may be subjected to appropriate psychometric testing and other selection instruments.
In conjunction to merit on the basis of qualifications, experience and proven achievements the University of Johannesburg is committed to providing equal employment opportunities for persons with disabilities and those individuals from the historically disadvantaged groups.
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