We are looking for a skilled Accounts Receivable Clerk to provide financial, administrative and clerical services.
Accounts receivable duties include ensuring accuracy and efficiency of operations, processing and monitoring incoming payments, and securing revenue by verifying and posting receipts.Main Job Tasks and Responsibilities:1.
Billing Tenants on Rental Software - monthly or when need arises2.
Sending out Invoices and Statements monthly or when needed3.
Allocate payments daily4.
Attend to general Account reconciliations over the phone or on email5.
Sending out reminders in writing, and follow up with telephonically to recover any outstanding balances.
Sending out final demand letters and making follow up calls6.
Handing over Tenants to Attorneys7.
Liaising with Attorneys on Bad Debts8.
Updating Tenant Profile Network daily/weekly/monthly9.
Drawing up leases10.
Drawing up Addendums11.
Updating Foce database with new Tenants details and renewal details12.
Loading new Tenants on TPN and updating renewal details on TPN13.
Opening and closing of 3PIM Tenant deposit accounts14.
Attending to Tenants notice emails15.
Email cost of repairs to Tenants (if any)16.
Billing repairs in Rental Software17.
Issue credit notes where applicable18.
Process Tenants deposit refunds19.
Checking and Signing off City of Jhb and Levy invoices for payment20.
Doing viewings of properties when necessary as well as working through application process with possible new tenants21.
Manage Tenant Deposit accounts on MS Excel as well as via in house system22.
Reception relief when need arises23.
The duties are not limited to the ones outlinedEducation and Experience:1.
Proven work experience as a Debtors Clerk / Accounts Receivable Clerk within a medium to large entity (within Property Rental environment preferable)2.
Solid understanding of basic bookkeeping and accounts receivable principles3.
Knowledge of any property and accounting software will be advantageous (We work with MRI/MDA and Sage Evolution)4.
Proficient in English and in MS Excel5.
High degree of accuracy and attention to detail6.
Minimum of 5 years Credit Controller/Debtor experience7.
Proven ability to calculate, post and manage accounting figures as well as reconciliations8.
Excellent Communication skills with Tenants via written or telephonic communications9.
Between ages of 25 and 50 (preferably female)Key Competencies:1.
Organizing and prioritizing2.
Attention to detail and accuracy3.
Confidentiality4.
Ability to meet deadlines5.
Communication skills6.
Information management skills7.
Problem-solving skills8.
Team work