Area : Cape TownPosition : Debtors AdministratorContract type : PermanentDuties:Update and maintain the Debtors' recons for the Branch.Customize, balance and upload consolidated invoices if needed for specific clients.Assist with obtaining/checking timesheets from various institutions as necessary.Create document packs (Invoices / Supporting Documents, etc.) for the team to deliver to institutions/Clients.Liaise with relevant parties to ensure all documents/Time Sheets are received from institutions and sent for processing.Liaise with Supply Chain/Finance to ensure all documents received from institutions have been processed.Provide regular updates to management on outstanding invoices.Present the Monthly Age Analysis for the branch (include detailed notes) and report as required.Follow up on outstanding monies for various clients serviced within the Branch (External Collection).Obtain remittances from clients.Prepare and assist with all records generated for credit control as well as applications for credit and save on SharePoint or Sharedrive.Manage client correspondence regarding the payment of invoices and queries.Ensure payments are received timeously by clients.Manage weekly and/or monthly statements to clients and maintain a spreadsheet to track what has been sent out and to whom (Update and manage invoice tracker for the Branch and track invoice progression).Manage the logging of calls/Pay Queries and monitor the 24-hour turnaround time related to these calls. Ensure all records are kept up to date (Handle internal queries about all Wage Queries/payments).Ensure Payroll activity and cash requests are completed daily and sent to the Payroll Supervisor before 9 am each day. This document must be updated daily with the actual payroll activity. Collaboration - Ops.Verify that all invoices are generated immediately after all payrolls are processed (Profit Margin Report).Ensure that all payslips are printed, distributed to all staff, and saved in the appropriate folder for specific Clients.Compile all credit notes accompanied by an authorized full reconciliation and all supporting documents.Character Traits:Possess a "can do" attitude.Team player.Organized and methodical with the ability to meet deadlines.Problem-solving mindset, especially in resolving payment and payroll issues.Inherent Requirements:Previous experience in finance or accounts administration preferred.A formal Administrative qualification would be highly advantageous.Strong attention to detail and accuracy in financial documentation.Excellent communication skills, both written and verbal.Ability to manage multiple tasks and prioritize effectively.Proficient in Microsoft Office Suite, particularly Excel.Knowledge of basic accounting principles.Ability to work independently and as part of a team.
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