Corporate Secretarial Specialist
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Job Description
This Johannesburg based role delivers governance and secretarial services as per legislative requirements and supports the Group and Deputy Company Secretary with the delivery of best practice corporate governance in the Group. This role provides advice and support to Boards/Trusts/Committees on governance matters and ensures compliance with statutory and regulatory requirements.
Key Result Areas
Responsible for providing efficient and effective Company Secretarial services to a portfolio of companies/trusts/committees as assigned.
Implement departmental agreed advice/guidance in respect of Corporate Governance, the Companies Act and other applicable legislation to directors/trustees/members of management (both collectively and individually) on their statutory and fiduciary duties, responsibilities and powers, ensuring compliance with the Group Governance Framework at all times.
Responsible for assisting in the provision of legal transactional governance advice to assigned entities and trusts ensuring adherence to Group and legislative governance at all times.
Ensuring efficient Board/Committee/Trustee meetings in accordance with related governance artefacts, such as Board Charters and Terms of Reference.
Organizes and ensures the smooth running of meetings, producing accurate minutes and resolutions, in accordance with Group Governance and Companies Act requirements.
Ensures compliance with the Companies Act and any other applicable legislation in assigned entities and trusts.
Implement departmental agreed Company Secretarial processes through Agendas, Board composition, number of meetings held to address compliance matters, aligned to GGF implementation and annual assessment.
Provides oversight and general support to ensure the suitable maintenance of databases of information on directors and subsidiary companies, signing powers, etc.
Delivers company secretarial services as set out in inter alia, the Companies Act and other relevant legislation.
Manages remuneration of directors (if required).
Sets up new subsidiary companies and trusts.
Legal & Regulatory Services
Provides support to senior members of the department with interpretation, advice and application of legal and regulatory requirements across assigned entities.
Ensure that all group secretariat compliance matters are managed, addressed and presented and tabled at subsidiary Boards in accordance with the compliance calendar applicable to subsidiaries.
Provides support to senior members of the department in respect of legal transactional governance advice to assigned entities and trusts.
Administers the Group's subsidiary companies' statutory records, registers and the lodgment of necessary returns in compliance with statutory requirements.
Keeps Company registers up to date.
Corporate Governance advice & monitoring
Ensures that the Board implements best practice corporate governance requirements in line with the Group Governance Framework (GGF), when making decisions.
Provides support with the implementation of the GGF, to ensure effective Corporate Governance.
Provides support for GGF assessment/attestation, application and reporting across assigned entities and trusts.
Provides support for oversight and monitoring of corporate governance activities and escalates issues.
Assists in driving governance initiatives to underpin the vision of Old Mutual being a responsible business.
Stakeholder relations
Provides support to senior members of the team in respect of stakeholder relations as they engage with senior management and board members on governance matters.
Building professional relationships with team members and key stakeholders within the business.
Requirements, Skills, Qualifications and Experience required
At least 5 years' experience in a company secretarial environment, with Financial Services related experience being an advantage.
Legal degree is advantageous but not a requirement.
Chartered Governance Institute Qualification will be advantageous but is not a requirement.
Excellent written and verbal communication skills.
Strong knowledge of statutory and regulatory requirements as per legislature.
Ability to work well within a team of Company Secretaries.
Strong time management skills and ability to work under pressure.
The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.
Skills
Communication, Corporate Governance, Corporate Governance Requirements, Legal Practices, Legal Regulatory Compliance, Office Administration, Regulatory Requirements, Stakeholder Relationship Management
Education
Bachelors Degree (B) (Required)
Closing Date
23 October 2024
The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.
Old Mutual Limited is pro-vaccination and encourages its workforce to be fully vaccinated against Covid-19.
All prospective employees are required to disclose their vaccination status as part of the recruitment process.
Please refer to the Old Mutual's Covid-19 vaccination policy for further detail. Kindly note that Old Mutual reserves the right to reinstate the requirement to vaccinate at any point if it is of the view that it is imperative to do so.
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