Compliance Coordinator - 9723 Av

Reference: 9723 AVConsultant:Anneke Viviers
Job Description:

Provide comprehensive administrative support to the department head, including scheduling meetings, managing calendars, and coordinating with clients
Prepare and maintain accurate and organized documentation related to projects, including reports, permits, and compliance records.
Assist in the preparation and submission of compliance documents and admissions, ensuring adherence to environmental and industry standards.
Liaise with clients, suppliers, and regulatory agencies to facilitate smooth communication and address inquiries or issues.
Manage project-related correspondence and maintain effective communication channels with clients and stakeholders.
Monitor and track project deadlines, ensuring timely completion of administrative tasks and deliverables.
Organize and maintain project files, including data entry, record-keeping, and document retrieval.
Assist with the preparation of project proposals, presentations, and reports, ensuring accuracy and completeness.
Support the teamlead in managing budgets and expenses, including processing invoices and tracking project costs.
Coordinate fieldwork logistics, including arranging site visits.
Help with the preparation compliance documentation, including assessments and project plans.
The process involves navigating detailed and tedious tasks with creativity, and early mistakes can have significant financial implications for clients. Therefore, a methodical yet inventive approach is crucial for success.
Provide general office support, including answering phones, managing emails, and handling office supplies.

Qualifications:

At least 3 – 5 years experience in a senior administrative capacity in a legal, sustainability or compliance entity
A completed Diploma or Degree
Able to remain composed under pressure and embraces challenges.
Previous experience working in a legal or compliance or sustainability practice will be beneficial
Excellent communication abilities in both English and Afrikaans
Drivers licence and own transport
Exceptional administrative, organising and planning skills.
Ability to prioritise and work under pressure

Job Type: Full-time
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