Date Posted: 08/02/2024
Req ID: 39127
Faculty/Division: Temerty Faculty of Medicine
Department: Dept of Family & Community Medicine
Campus: St. George (Downtown Toronto)
Position Number: 00056923
Description: About us:
The University of Toronto's Temerty Faculty of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and the rehabilitation sciences sectors.
Your opportunity:
The Department of Family and Community Medicine (DFCM) is recognized internationally for its clinical, educational and research excellence. As the Clerkship Coordinator, you will play an instrumental role in supporting the implementation and evaluation of the Clerkship component for DFCM (years 3 and 4). You will manage a variety of key administrative tasks that require exceptional attention to detail, strong communication skills, and adaptability to changing circumstances within a fast-paced environment.
Your responsibilities will include: Coordinating tasks for projects and other strategic initiatives with stakeholdersDetermining logistical details and activities for events and/or programmingProviding detailed information on data analysis findings to stakeholdersAnalyzing data summary reports on programs and servicesMaintaining course information on student information systemsFostering positive relationships with stakeholdersTaking and distributing meeting minutesEssential Qualifications: Bachelor's Degree or acceptable combination of equivalent experience.Minimum two (2) years relevant experience, preferably in a University, teaching hospital or comparable environmentExperience in providing administrative support to an education programExperience providing committee support (including scheduling meetings, minute taking, booking rooms, coordinating agendas, materials and follow up items)Experience coordinating the logistics of events, workshops and/or seminarsExperience managing and analyzing databases and generating reportsExperience supporting multiple projects (i.e. tracking project progress, deadlines, providing updates)Experience fostering and maintaining relationships with a variety of stakeholdersExperience independently drafting correspondenceAdvanced proficiency in MS Office Suite, survey tools and content management systemsAbility to interpret requirements and recommend changes for improvements to processes and proceduresAbility to collect and analyze data in order to create meaningful reportsSuperior critical thinking, organizational, interpersonal and time management skillsAbility to exercise initiative, tact, discretion, problem-solving skills and to work under pressure to meet deadlinesAbility to deal effectively with multiple priorities and projects with conflicting deadlines while maintaining a high degree of accuracy and high qualityAbility to work well independently but also as part of a teamAbility to work professionally with confidential informationMust have strong communication skills (oral and written) that demonstrate effective and accurate relay of information for knowledge translationCustomer service and solutions orientedAssets (Nonessential): Knowledge of Temerty Medicine student proceduresKnowledge of academic appointment policies and proceduresKnowledge of the Temerty Medicine's MEDSIS and Elentra evaluation systemThis is a term position of 6 months (with the possibility of extension). Closing Date: 08/16/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715. with an annual step progression to a maximum of $85,319. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Administrative / Managerial
Recruiter: Dinuka Perera
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.
All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community. We strongly encourage applications from Indigenous Peoples, Black and racialized persons, women, persons with disabilities, and people of diverse sexual and gender identities. We value applicants who have demonstrated a commitment to equity, diversity and inclusion.
Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. Our values regarding equity and diversity are linked with our unwavering commitment to excellence in the pursuit of our academic mission. The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). If you require any accommodations at any point during the application and hiring process, please contact ******.
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