Key Responsibilities:
Administratively supporting all aspects of the buying process
Ensuring timeous placement of orders onto the purchasing system
Maintaining a control system for the sample room
Compiling, balancing, and updating spreadsheets and reports
Maintaining quality assurance control and audit of samples
All preparations prior to presentations
Completing all administrative documentation that is related to loading products into the TFG system
Building constructive and mutually beneficial relationships with suppliers
Communicating with suppliers to gather all information required to load product
Processing of all amendments and communicating changes to relevant parties
Supporting the customer service team in resolving product and order queries and complaints and product sourcing and pricing queries
Managing orders through the critical path process
Pulling of weekly reports on incoming stock and liaising with suppliers for keep samples
Managing sample process between retail and production
Prepping of product and documents for quarterly SWOT's
Able to do a Comp Shop on their own
Pulling samples / images for weekly sales reports or product meetings as requested by the buyer
Assisting Buyers with order placements
Maintaining the retail sample room
Assist with coordination of QA samples
Qualifications and Experience:
Matric, Higher Certificate or Diploma
Buying Admin experience
Understanding of the clothing retail Cycle and Buying Process
A good working knowledge of the current computer software packages (knowledge of Excel, Word & E-mail would be preferable).
Skills:
Uses a structured approach to effectively manage tasks
Analyses complex situations and formulates effective strategic plans
Builds meaningful connections and establishes relationships
Leverages market and business insights in the delivery of their work
Behaviours:
Takes accountability and ensures others are held to account on agreed upon performance targets
Be highly organised, numerate, and have exceptional coordination ability
Have excellent interpersonal skills and be able to build and maintain working relationships incl. being helpful and assisting where necessary in the department.
Show initiative, be proactive, enthusiastic, and self-motivated
Have high energy levels
Have the ability to multi-task and be flexible
Excel in a pressurised environment
Have a problem-solving approach to work
Able to work with a large workload and remain efficient
Must be able to work with a team
Must possess a positive attitude
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