Business Officer and Program CoordinatorDate Posted: 10/04/2024
Req ID: 39944
Faculty/Division: University College
Department: College Administration
Campus: St. George (Downtown Toronto)
Position Number: 00006876
Description: About us:
The Faculty of Arts & Science is the heart of Canada's leading university and one of the most comprehensive and diverse academic divisions in the world. The strength of Arts & Science derives from our combined teaching and research excellence in the humanities, sciences and social sciences across 29 departments, seven colleges and 46 interdisciplinary centres, institutes and programs.
We can only realize our mission with the dedication and excellence of engaged staff and faculty. The diversity of opportunities and perspectives within the Faculty reflect the local and global landscape and the need for curiosity, innovative thinking and collaboration.
Your opportunity:
Working under the general direction of the Director, Sexual Diversity, the Business Officer and Program Coordinator is responsible for coordinating and managing aspects of the financial operation and administration of the Centre and its Programs. Responsibilities include generating financial reports; processing invoices; coordinating the program budget; tracking and reconciling accounts.
The incumbent also provides support to the Director and the Centre including responding to correspondence; acting as the front-line contact by receiving and screening incoming calls and answering inquiries on behalf of the Directors. The Business Officer and Program Coordinator schedules meetings, coordinates admissions and registration; administers ROSI functions; assists potential and current students with enquiries.
Your responsibilities will include: Planning and administering expenditures for operating budgetMonitoring department budget to ensure expenditures remain within budgeted allocationsApplying the University Guide to Financial Management and other applicable policies, agency and regulatory requirementsGenerating standard financial reportsActing as the first point of contact for general enquiriesCoordinating the preparation and distribution of program and/or course materialCollecting and submitting course enrollment countsCoordinating the recruitment of teaching assistants, course instructors, sessional lecturers and/or stipend instructorsEssential Qualifications: Advanced College Diploma (3 years) or acceptable combination of equivalent experience.Minimum three (3) years recent and related administrative and financial experience.Experience managing and prioritizing a complex schedule.Experience financial processing in FIS and HRIS or similar systems.Experience updating student information in ROSI or similar student systems.Experience preparing budget statements.Experience providing front line support to academic programs.Experience recruiting and supporting TA hiring and placements.Experience working with students and providing advice on program requirements.Excellent computer skills in Microsoft Office Suite, including: Word, Excel, Outlook and Teams.Excellent verbal and written communication skills.Effective organizational, problem-solving skills.Excellent time management and interpersonal skills.To be successful in this role you will be: AdaptableApproachableDiplomaticMulti-taskerOrganizedProactiveNote: This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines.
Closing Date: 10/14/2024, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Continuing
Schedule: Full-Time
Pay Scale Group & Hiring Zone: USW Pay Band 10 -- $70,844 with an annual step progression to a maximum of $90,595.
Lived Experience Statement:
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply.
Diversity StatementThe University of Toronto embraces Diversity and is building a culture of belonging that increases our capacity to effectively address and serve the interests of our global community.
Accessibility StatementThe University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members.
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