Branch Administrator required in the Cape Town area to manage the day to day running of the office.
Duties & Responsibilities: General office administration, including all correspondence and general filing, credit applications, forms, upkeep of office equipment and inventory.Answering telephone calls, opening/closing the office, emails, and liaising with clients.Following up on quotations, order numbers, queries, or any issue relating to jobs/business.Forwarding enquiries and orders promptly.Updating job list immediately when changes are made and submitting to HO (including contracts list, contract values, outstanding balances, percentages of work completed).Submitting invoicing details per project for each team by the 13th of every month.Checking job sheets daily and submitting when required.Using job sheets to provide costing, update details of progress on site, progress for invoicing purposes, and times for overtime checking.Keeping up to date on where each team is and their progress on each site, sending a weekly schedule on the team's movements and progress per site.Assisting with team control, overseeing teams' work schedule and stock control, including daily programming and communication with Contact's Manager, coordinator, and teams.Submitting material/travelling/labour costing per completed project or job to HHK Johannesburg once the job has been invoiced 100%.Writing up monthly expense details for petty cash and forwarding to Johannesburg by the 3rd of each month.Submitting month-end salary information, including overtime, casual wages, absenteeism, or any other relevant details.Forwarding petrol slips to Johannesburg on a monthly basis.Arranging upkeep of premises, managing tenants, including complaints, maintenance/repairs, and sourcing new tenants.Ensuring compliance with all requirements on site regarding health, safety, and environmental policies, manuals, and procedures.Compiling and updating safety files and contractors pack for all contracts as required.Attending to all health and safety matters for the branch.Assisting with risk assessments.Attending site meetings regarding health and safety/QMS/safety files/contractors pack as required.Assisting in ensuring contracts have order numbers issued timeously and completing and submitting safety files/contractors pack.Performing any function/task required, provided it is not in contravention of any law or safety act, to ensure the smooth and efficient execution of the Branch contracts/administration.
Salary R 15 000.00 p/m
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