PRIMARY PURPOSE OF THE JOBTo manage and oversee all daily operations of the Branch to maximize and ensure profitability and sustainability.KEY PERFORMANCE AREASManaging administrative staffDebtors managementGenerate daily audit trial reportPurchases and PayableStock ControlStock journalsPrice changesMonth end Year-endDaily/weekly backups/updatesPayrollInvoicesCredit notesComputer maintenanceCash BookPetty CashPurchasingPersonnel File MaintenanceReportingJOB OUTCOMES AND FUNCTIONSManagement of Administrative StaffEnsure that all administrative staff are performing according to the requirements set out in their job descriptions and company policies.Initiate disciplinary action against direct subordinates as required.Manage and authenticate all leave requests in line with statutory requirements and Company Policy.Facilitate training and development initiatives in line with operational requirements.Develop and foster staff morale through motivation and leading by example.Debtors ManagementGenerate and print customer and branch statements.Oversee debtors clerk duties and assist as needed.Review and submit new accounts before sending them to the national debtors manager.Ensure credit limits are not breached and internal controls are adhered to.Daily Audit Trial ReportCheck and balance the audit trial report.Ensure that all documents match for each supplier received against prices on the official authorized order.Ensure that at the end of each month, the supplier's statement is reconciled.Purchases and PayablesEnsure that all documentation is received from the receiving department confirming receipt of goods.Facilitate capture payments for invoices for goods received.Prepare/Review creditors reconciliations and submit them to head office.Stock ControlEnsure appropriate inventory movement controls are operating effectively.Facilitate the stock count process for the branch.Monitor GIT reports to ensure no long outstanding GITs.Stock JournalsEnsure stock adjustments are approved by department manager.Facilitate new stock code creation with the group accountant.Price ChangesUpdate cost and selling rates provided by the Managing Director.Month EndAction reconciling items from Sub-Ledger to General.Year EndCarry out cut-off procedures given by the group accountant.PayrollCompletion of monthly payroll inputs to HR manager.InvoicingFacilitate generation of invoices and provide to admin clerk for filing.Review and sign off on manual invoice books.Credit NotesReview and approve credit notes with the branch manager.Computer MaintenanceFacilitate system issues with the IT manager.Cash BookPrepare bank reconciliation and enter all deposits and payments into the cash book.Petty CashAdminister petty cash procedure and ensure proper authorization for payments.PurchasingWrite up the order for stationary and obtain the Financial Manager's approval.Personnel Files MaintenanceStore staff record files.QUALIFICATIONS / EDUCATIONNQF EDUCATION LEVELEssential - Grade 12Ideal - National Diploma in Business Management, Business Administration or finance-related.TRAININGEssential - Managing discipline in the workplace, company-specific computer systems, Performance Management.PRACTICAL EXPERIENCEExperience in Managerial position - 5 YearsExperience in Accpac system - 2 YearsExperience in accounts - Advantageous
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