Key Responsibilities:Debtors (Accounts Receivable):Maintain and update the accounts receivable ledger, ensuring all transactions are recorded accurately and promptly.Issue invoices to clients based on sales orders and contract terms.Monitor and follow up on outstanding customer balances, ensuring timely payments are made.Reconcile customer accounts and resolve any discrepancies in billing or payments.Prepare aging reports and provide updates to management regarding overdue accounts.Handle customer inquiries and disputes in a professional manner, working with the sales or customer service teams to resolve issues.Record and process credit notes, adjustments, and returns as required.Coordinate with the sales team to ensure the accuracy of customer data and payment terms.Creditors (Accounts Payable):Process and verify vendor invoices, ensuring they match purchase orders and delivery receipts.Record all accounts payable transactions accurately and in a timely manner.Prepare and process payment runs for suppliers, ensuring timely payment within agreed-upon terms.Maintain relationships with suppliers, addressing inquiries and resolving any discrepancies or disputes.Reconcile supplier accounts, ensuring all outstanding liabilities are reflected accurately in the financial statements.Monitor cash flow to ensure there are adequate funds available for supplier payments.Prepare monthly or quarterly creditor aging reports and provide updates to management.General Bookkeeping:Maintain general ledgers for debtors and creditors accounts.Assist in month-end and year-end financial closing processes.Ensure compliance with company policies, accounting principles, and industry standards.Prepare financial reports and assist in budget preparation and forecasting.Collaborate with auditors during audits and ensure all necessary documentation is available.Process petty cash transactions and reconcile balances.Assist with other bookkeeping tasks, including data entry, journal entries, and bank reconciliations.Qualifications:Proven experience in bookkeeping, specifically in managing accounts receivable and accounts payable, ideally in the packaging or manufacturing industry.Certificate or diploma in Accounting, Finance, or a related field (or equivalent experience).Strong understanding of accounting principles, especially as they relate to debtors and creditors.Familiarity with accounting software (e.g., QuickBooks, Xero, SAP, Pastel or similar ERP systems).Excellent attention to detail and accuracy in financial record-keeping.Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.Good communication skills, with the ability to interact professionally with clients, suppliers, and internal teams.Ability to resolve discrepancies, maintain confidentiality, and work independently or as part of a team.Familiarity with the packaging industry and its specific financial practices is a plus.Preferred Skills:Experience with VAT/GST and other tax-related accounting processes.Knowledge of industry-specific financial software and ERP systems.Experience with financial reporting and basic analysis.Between 5 - 7 Years
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