Date Posted: 11/06/2024Req ID: 40593Faculty/Division: Dalla Lana School of Public HealthDepartment: Dalla Lana School of Public HealthCampus: St. George (Downtown Toronto)Position Number: 00033852Description:About us:The Dalla Lana School of Public Health is a Faculty of the University of Toronto that originated as one of the Schools of Hygiene begun by the Rockefeller Foundation in 1927. The School, which played a critical role in the COVID-19 pandemic response, is now the largest public health school in Canada, with more than 850 faculty, 1,000 students, and research and training partnerships with institutions throughout Toronto and the world.Your opportunity:As the Administrative Assistant, you will provide administrative support to the Biostatistics division. You will interact with a variety of internal and external stakeholders, respond to inquiries, coordinate schedules, determine event logistics, and provide exceptional service.Your responsibilities will include:Acting as the first point of contact and responding to enquiries.Coordinating tasks for projects and events (i.e. meeting schedules, agendas, materials, action and follow-up items).Writing routine documents and correspondence and editing content for style and tone.Gathering information in preparation for funding applications.Maintaining databases and organizing data for various reports.Scheduling, attending, and preparing meeting materials/minutes.Handling sensitive and/or confidential information.Essential Qualifications:Advanced College Diploma (3 years) or acceptable combination of equivalent experience.Minimum of three (3) years of experience in an administrative support role, preferably in a university environment.Experience creating and managing databases in secure settings.Experience taking and transcribing minutes, producing reports, drafting correspondence.Experience assisting with events and special projects logistics.Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint, Access) and Learning Management Systems.Knowledge of administrative management systems.Excellent interpersonal and communication skills.Strong ability to work well with all levels of faculty, staff, and students.Excellent organizational and time management skills.Demonstrated ability to meet deadlines and manage competing priorities.Ability to use discretion and sound judgement with confidential material.To be successful in this role you will be:Multi-taskerOrganizedTactfulTeam playerClosing Date: 11/20/2024, 11:59PM ETEmployee Group: USWAppointment Type: Budget - ContinuingSchedule: Full-TimePay Scale Group & Hiring Zone: USW Pay Band 09 -- $66,715 with an annual step progression to a maximum of $85,319.Lived Experience Statement:Candidates from diverse communities are encouraged to apply, and their lived experience will be taken into consideration.Diversity Statement:The University of Toronto embraces diversity and is building a culture of belonging. We strongly encourage applications from diverse backgrounds.Accessibility Statement:The University is committed to the principles of the Accessibility for Ontarians with Disabilities Act (AODA). We strive to make our processes accessible and provide accommodations as required.
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